Executive Assistant/Office Manager

Tailor Your Resume for this Job

Overview
We are seeking a highly organized and proactive Executive Assistant / Office Manager to support our executive team and oversee daily office operations. This role requires a professional with strong administrative skills, excellent communication abilities, and proficiency in various office software. The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple tasks efficiently in a fast-paced environment.

Responsibilities

• Proactively manage administrative and operational tasks to support executives and the broader team
• Anticipate needs, flag issues early, and propose solutions before being asked
• Coordinate calendars, meetings, travel, and logistics with attention to detail
• Handle internal communications, follow-ups, and action items to ensure nothing falls through the cracks
• Maintain organized records, documents, and systems
• Oversee office operations (supplies, vendors, invoices, basic facilities coordination)
• Assist with special projects and process improvements as the company grows
• Act as a reliable point of contact who can be trusted with sensitive information

Experience

• Previous office experience or administrative support roles preferred.
• Familiarity with Accounting Systems (Odoo/Quickbooks etc), Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace is highly desirable.
• Experience with bookkeeping, data entry, filing systems, and front desk management is a plus.
• Strong sense of ownership and accountability
• Naturally proactive—comfortable taking initiative without constant direction
• Excellent organizational and time-management skills
• Clear, professional communication (written and verbal)
• Ability to prioritize, adapt, and stay calm in a fast-paced environment
• Problem-solver mindset with attention to detail
• Tech-savvy and comfortable learning new tools and systems
• Experience in an administrative, office management, or executive support role is a must
• Proven customer service skills with a friendly demeanor and excellent communication abilities. This position offers an opportunity to work in a dynamic environment where your organizational talents will be valued and utilized daily. We seek a dedicated professional eager to contribute to our team’s success through exceptional administrative support.

What We Offer

• Company-wide Growth-by-Sharing Bonus
• Monthly Bonuses based on Key Performance Indicators (KPIs)
• Annual review with salary increases based on performance and merit
• Comprehensive health insurance plan including coverage for dental, vision, prescription, etc)
• Opportunity for advancement in a fast-growing company
• A supportive, dynamic, and collaborative team environment
• Free cafe drinks on demand

Job Types: Full-time, Permanent

Pay: $60,000.00-$80,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• Mileage reimbursement
• On-site parking
• Paid time off
• Profit sharing
• Vision care

Ability to commute/relocate:

• Tillsonburg, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Office Administration: 2 years (required)

Work Location: In person