Executive Personal Assistant To The President

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Location: Decatur, AL
Full-Time | On-Site

Position Overview

We are seeking a skilled, adaptable Executive Personal Assistant to support the President during and after an exciting post-acquisition transition. Based in Decatur, AL, this role provides high-level administrative and operational support while the President travels between company locations.

This position requires a proactive, organized professional who can manage complex priorities, maintain discretion, and ensure seamless executive support for executives who are on-site or remote. While primarily focused on executive support, the role may occasionally assist with broader administrative or project-based tasks across departments. Limited personal support may also be needed to help optimize the President’s time and effectiveness.

Key Responsibilities

Executive Support

• Manage dynamic calendars and prioritize competing demands
• Coordinate domestic and international travel, itineraries, and logistics
• Prepare reports, presentations, correspondence, and briefing materials
• Screen communications and ensure timely follow-up
• Represent the President in meetings as needed, providing clear, actionable summaries
• Track key action items, deadlines, and executive priorities
• Provide remote support while the President travels, ensuring continuity and responsiveness

Operational & Project Coordination

• Support special projects and cross-functional initiatives
• Conduct research and summarize information for decision-making
• Manage expense reporting and administrative processes
• Maintain organized digital systems for critical information
• Identify efficiencies to streamline executive workflow

Limited Personal Support (As Needed)

• Coordinate occasional personal appointments or reservations
• Assist with time-sensitive personal logistics impacting business priorities
• Handle all personal matters with discretion and professionalism

Qualifications

• 3–7 years supporting senior executives (C-level or VP-level preferred)
• Strong organizational, prioritization, and time management skills
• Excellent written and verbal communication abilities
• Professionalism, discretion, and trustworthiness
• Proficiency in Microsoft Office, and scheduling tools
• Ability to anticipate needs and operate independently in a fast-paced, evolving environment

Core Competencies

Proactive | Organized | Discreet | Adaptable | Solutions-Oriented | Reliable

Why This Role Matters

This role is a key partner to the President, ensuring efficiency and continuity during a period of organizational change. Success requires anticipation, flexibility, and the ability to support leadership with professionalism.

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person