Executive Project Assistant

Welcome to Byborg! As a leader in IT and streaming solutions, we specialize in delivering high-quality services that offer premium online experiences.

Headquartered in Luxembourg and operating globally, our company is proud of its diversity, with over 40 different nationalities working side by side. Since its launch, our flagship product has led the market, continually pushing the boundaries of digital innovation. Today, working with the latest technology, our platforms serve millions of users daily.

We are proud of our dynamic portfolio, featuring over 16 leading and fast-growing brands. These include our streaming platforms (LiveJasmin.com, Cherry.TV, IsLive.com, Oranum.com), our marketing and advertising services (AdSupply, AWEmpire, TwinRed), and our entertainment and lifestyle brands (LoyalFans.com, The Million Roses, Kinkly.com).

Are you looking for new challenges in an international, collaborative environment? The Byborg squad is seeking passionate individuals ready to make an impact. Join us in our inclusive workplace where you will be appreciated, and you can grow and achieve your potential. Help us shape the future!

We are seeking a highly organized and proactive Executive Project Assistant to provide administrative and project support to senior executives. The ideal candidate will coordinate projects, manage schedules, handle communication, and ensure the smooth execution of executive initiatives. This role requires exceptional multitasking skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities

1. Executive & Administrative Support

• Manage executive calendars, appointments, and travel arrangements.
• Prepare reports, presentations, and meeting materials for executive meetings.
• Handle confidential documents and ensure information security.
• Serve as a liaison between executives and internal/external stakeholders.

2. Project Coordination & Management

• Assist in planning, tracking, and coordinating executive-led projects.
• Ensure project timelines and deliverables are met.
• Facilitate communication between project teams and stakeholders.
• Maintain project documentation, status reports, and meeting minutes.

3. Communication & Stakeholder Engagement

• Draft emails, correspondence, and official communications.
• Act as the first point of contact for internal and external inquiries.
• Coordinate meetings, workshops, and conference calls.
• Prepare agendas and follow up on action items.

4. Research & Data Analysis

• Conduct research to support executive decision-making.
• Analyze data and prepare insights or summaries for project reports.
• Monitor industry trends and provide relevant updates to executives.

5. Event Planning & Coordination

• Organize executive events, off-site meetings, and company functions.
• Handle logistics, vendor coordination, and budgeting for events.
• Ensure seamless execution of executive engagements.

6. Process Improvement & Office Management

• Identify and implement administrative process improvements.
• Assist with budget tracking, procurement, and expense reporting.
• Ensure compliance with company policies and procedures.

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• 3-5 years of experience as an Executive Assistant, Project Coordinator, or similar role.
• Experience working with senior leadership or executive teams.
• Strong organizational and project management skills.
• Excellent written and verbal communication in English (Hungarian is a plus).
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Strong problem-solving and decision-making abilities.
• Experience with enterprise collaboration tools is an advantage (e.g., Jira, Confluence, etc.).
• Understanding of financial reporting and budgeting.

What we offer

• A competitive compensation package along with relocation support to help you move to the Grand Duchy
• Your health is our wealth: private health insurance and free gym membership
• On top of the minimum 26 vacation days, we also provide additional days the longer you work for us
• Forgot your morning grub at home? We provide daily breakfast for our employees, energizing them for the day ahead and helping them connect with each other
• The opportunity to see your work directly contribute to the success of the company
• When you grow, we grow: You have the chance to attend events, meetups, and other perks for your professional growth
• You’re joining the #ByborgSquad and you are going to look the part! We give out company-branded merchandise to every new joiner
• And of course, a fun, professional, and collaborative work culture

Byborg Enterprises is an equal employment opportunity employer. We consider individuals for employment based on their skills, abilities and experience. We thrive to attract and hire a strong, talented and diverse workforce, prohibiting discrimination based on race, color, religious or political beliefs, age, nationality, physical, mental or developmental disability, gender, sexual orientation.

DISCLAIMER: This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

NOTE: Byborg Enterprises SA does not accept unsolicited resumes from agencies. We consider any resume (CV) or biography received from an agency without prior approval from our Legal and Recruiting Department to be unsolicited, and such submissions will not be recognized for purposes of “ownership” of the candidate.

We are in it for the long haul so your future is safe with us.