Permanent contract | Belval

Are you passionate about research? So are we! Come and join us

The Luxembourg Institute of Science and Technology (LIST) is a Research and Technology Organization (RTO) active in the fields of materials, environment and IT. By transforming scientific knowledge into technologies, smart data and tools, LIST empowers citizens in their choices, public authorities in their decisions and businesses in their strategies.

Do you want to know more about LIST? Check our website: https://www.list.lu/

https://www.list.lu/en/institute/who-we-are/

How will you contribute?

You will be responsible for conducting efficient, compliant purchases. Writes tenders, contacts suppliers, obtains quotations, negotiates and reviews major contracts in compliance with LIST's procurement rules. You have strong knowledge of procurement processes, public tendering regulation and contract management and organizes your own work to meet objectives.

You will be mainly in charge of:

• Collaborates with internal departments to understand procurement needs and coordinates administrative processes.

• Leads tender processes, prepares and publishes tender documents, ensuring compliance with procurement policies and regulations.

• Manages bidder communications, organizes meetings, and safeguards bid confidentiality.

• Oversees bid evaluation, ensuring fair assessment based on technical, financial, and quality criteria.

• Negotiates contract terms, finalizes agreements with legal teams, and manages awarding procedures.

• Provides feedback to unsuccessful bidders and maintains transparent records.

• Monitors contract execution, resolves deviations, and identifies cost-saving opportunities.

• Analyzes procurement processes for efficiency improvements and market trends.

Is Your profile described below? Are you our future colleague? Apply now!

Education

• Bachelor’s or Master’s degree in supply chain management, business administration, or related field.

Experience and skills

• At least 5-7 years of prior experience in procurement, public tender roles or business developer.

• Strong understanding of procurement process, tendering regulations, and contract management.

• Excellent written and verbal communication skills for interacting with stakeholders and suppliers.

• Proficiency in procurement software and tools (e.g., SAP, Oracle, or tender management systems).

• Strong negotiation skills.

• Solid analytical skills, with the ability to create reports and conduct cost analyses.

• High attention to detail and ability to manage multiple tasks simultaneously and meet deadlines.

• Strong ethical standards and ability to ensure transparency.

• Ability to work collaboratively with internal stakeholders and suppliers.

• Strong organizational and time-management skills.

Language skills

• Good level both written and spoken English and French

Your LIST benefits

• An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects

• Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society

• Innovative infrastructures and exceptional labs occupying more than 5,000 square metres, including innovations in all that we do

• An environment encouraging curiosity, innovation and entrepreneurship in all areas

• Personalized learning programme to foster our staff’s soft and technical skills

• Multicultural and international work environment with more than 50 nationalities represented in our workforce

• Diverse and inclusive work environment empowering our people to fulfill their personal and professional ambitions

• Gender-friendly environment with multiple actions to attract, develop and retain women in science

• 32 days’ paid annual leave, 11 public holidays, 13-month salary, statutory health insurance

• Flexible working hours, home working policy and access to lunch vouchers

Apply online

Your application must include:

• A motivation letter oriented towards the position and detailing your experience.

• A detailed CV

• Please apply ONLINE formally through the HR system. Applications by email will not be considered.

Application procedure and conditions

• We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.

• LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, colour, gender, sexual orientation, gender identity, marital status, religion, age, or disability.

• Applications will be continuously reviewed until the position is filled. An assessment committee will thoroughly evaluate applications, adhering to guidelines designed to ensure equal opportunities. The primary criteria for selection will be the alignment of the applicant's existing skills and expertise with the requirements mentioned above.