Facilities Coordinator

The Facilities Coordinator plays a key role in supporting the planning, coordination, and execution of day-to-day facility operations and maintenance activities. This position is heavily focused on administrative and vendor management tasks, including working within systems such as Coupa and Corrigo to manage accounting functions, service requests, and contractor communications. The role ensures smooth operations across building systems, vendor services, and compliance efforts, while maintaining a high level of customer service and organization.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Employee Benefits | Staff & Management

Essential Responsibilities

• Serve as the first point of contact for facility-related requests; triage, assign, and track work orders.
• Coordinate preventive maintenance and repairs for HVAC, electrical, plumbing, life safety, and general building systems.
• Dispatch and oversee vendors/contractors; manage access, work permits, COIs, and verify work completion against scope and SLAs.
• Monitor site conditions (e.g., common areas, restrooms, conference rooms) and address issues promptly.
• Support space planning, office layout updates, and small-scale facility modifications.
• Assist with seating charts, signage, and workspace improvements during moves or churns.
• Manage building services including janitorial, waste/recycling, mailroom, supplies, breakroom equipment, and badge/visitor access.
• Generate purchase orders, process invoices, and track facilities budget line items.
• Maintain accurate records of assets, inventory, work orders, contracts, and maintenance schedules.
• Ensure compliance with OSHA, fire/life safety, and permit requirements; schedule inspections and support incident reporting.
• Update floor plans, SOPs, equipment logs, and vendor contact lists; maintain facilities SharePoint/portal.
• Communicate outages, project impacts, and status updates to stakeholders; escalate issues as needed.
• Participate in emergency response drills and on-call rotation as required.
• Support onboarding and training programs; monitor completion and assist with session logistics and credential tracking.

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree in Facilities, Business, or related field preferred.
• Minimum 2 years of experience in facilities coordination, property/office operations, or vendor/service management.
• Proficiency in Microsoft Office and/or Google Workspace.
• Experience with Coupa and Corrigo systems preferred.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication; ability to interact with technicians, vendors, and senior stakeholders.
• Basic understanding of building systems and work order workflows.
• Valid driver’s license and ability to pass background checks as required.

Physical & Work Conditions

• Ability to walk the facility, climb ladders, and lift up to 30–50 lbs with or without accommodation.
• Standard weekday schedule with occasional early/late hours for projects, emergencies, or on-call coverage.