Facilities Coordinator

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Introduction:
The Opportunity

The Catholic Diocese of Maitland-Newcastle is seeking an experienced and proactive Facilities Coordinator to join our dedicated Property team. This vital role ensures the effective operational management of Diocesan buildings and facilities, creating safe, compliant, and efficient environments that support our agencies and communities.

Reporting to the Facilities Manager, the Facilities Coordinator oversees a broad range of responsibilities, including condition audits, maintenance coordination, asset register updates, contractor engagement, and statutory compliance monitoring. The role also supports capital and maintenance project delivery, tendering, and funding recommendations.

As the main point of contact for facilities matters, the Facilities Coordinator works closely with agency staff, tenants, contractors, and consultants to ensure service quality and continuous improvement. WHS responsibilities include contractor inductions, risk assessments, and safety compliance.

This is a permanent full-time role based in Newcastle West, with an allocated fleet vehicle.

If you’re passionate about creating safe, productive environments and enjoy working collaboratively across a wide stakeholder group, we encourage you to apply.

Benefits of Working With Us

• Directly contribute to improving the lives of many in the community.
• Receive an attractive salary with salary packaging available.
• 1 week shutdown over Christmas and New Year annually (includes 3 days of additional paid leave + public holidays)
• Paid parental leave.
• Discounted gym membership through Fitness Passport (T&C’s apply).
• Ongoing training and development opportunities.
• A great friendly environment of dedicated and passionate co-workers.
• Enjoy up to 10% off at top retailers with our mnBenefits program.
• Corporate benefits, including EAP, flu shots and more.
• Modern office facilities including onsite café.

Description:
POSITION DESCRIPTION

The primary responsibilities of the Catholic Diocese of Maitland - Newcastle Assets Property and Housing Dept. is property development, site specific master planning, project planning and management, commercial development, facilities management and maintenance.

Skills and Experiences:
EXPERIENCE/CRITERIA

• Strong, detailed knowledge and demonstrated experience in building operations, and facilities and asset maintenance
• Demonstrated experience in a facilities management role
• Demonstrated understanding of general building and facilities services and related trades
• Well-developed analytical and problem solving skills
• Well-developed written and oral communication skills
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams)
• Ability to work to a flexible time schedule when required
• Proficiency in Computerised Building Management Systems
• Experience in using MEX Facilities Maintenance software application (Desirable)
• Experience in using an electronic records management system (Desirable)

QUALIFICATIONS

• Tertiary qualifications in facilities management or a relevant discipline and/or equivalent experience
• Current Motor Vehicle Licence
• A current Working With Children Check for paid employment or willingness to obtain
• Tertiary qualifications in Electrical and/or Mechanical Engineering

To Apply

Please provide a current copy of your Resume and a Cover Letter which addresses the two criterion points below:

• Why you want this role and how it aligns with your career goals.
• Your qualifications and experience in a similar position.

For further information about this role, please contact Mark Mazitello - Manager Strategic Assets - mark.mazzitello@mn.catholic.org.au

Applications close: 11:59pm Friday 18th July 2025

Additional information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.

All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.