Facilities Coordinator

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Introduction:
Bright & Duggan Group is built on the principles of United, Trusted, Accountable, and Visionary. These values serve as the foundation for our team and guide our approach to work and interactions with clients and colleagues. We expect all employees to consistently promote and uphold these values.

As Bright & Duggan team members, our employees act as ambassadors for the whole group. Our diverse portfolio comprises of four main pillars: strata management, integrated resort management, building and facilities management and asset management. To foster growth and extend our service offerings and reach, we expect our employees to actively promote all brands and products associated with Bright & Duggan.

Description:
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We are seeking a highly organised and proactive Facilities Coordinator to support the effective operation of Hope Island Resort. This role works closely with the Facilities Team and Branch Manager, and coordinates regularly with the Security Team and relevant Committees, ensuring all activities align with contractual, compliance, and environmental obligations.

This is a varied and hands‑on role, ideal for someone who enjoys administration, coordination, stakeholder communication and supporting facilities and contractor management in a dynamic environment.

Reporting to the Facilities Manager, your responsibilities will include:

• Using Facilities Management software for filing, archiving and record management, including maintenance items, correspondence, reports and owner communications
• Providing administrative support to the Facilities team as required
• Maintaining accurate records for inductions, compliance and contractor documentation
• Issuing resort‑wide communications
• Communicating with contractors and issuing work orders
• Processing invoice entry and tracking schedules
• Tracking actions and preparing minutes for Committee and Sub‑Committee meetings
• Assisting with Facilities Manager meeting preparation
• Communicating with owners regarding alarm issues and related matters
• Supporting contractor communications as required
• Assisting with management and project reporting, including compliance, EMP and contractor reporting

About you

To be successful in this role, you will bring:

• Strong organisational skills with the ability to manage multiple tasks and priorities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office and administrative systems (spreadsheets, databases, document management)
• The ability to work independently and collaboratively within a team
• Strong problem‑solving and decision‑making skills
• A professional, discreet and ethical approach to work

Why join us?

• Hybrid/Flexible Working options
• Excellent working environment – we are known for our flexible and inclusive working environment.
• On going education and learning both internally and externally
• Employee Assistance Programs – we look after YOU.
• Salary Sacrifice Novated lease options.
• First Aid & Mental Health First Aid Officers on site to support YOU
• Wellness Leave
• Lucrative employee referral program
• Recognition and reward events
• Annual Flu shots
• Birthday Leave

Skills and Experiences:
Applying for this position starts with an online application. Short-listed candidates will be contacted for an initial phone screen followed by a face-to-face interview.

The final stage of our process will involve a psychometric assessment, criminal background check, and reference checks.

We believe in nurturing a diverse and inclusive workplace to build for a bigger and brighter future. As an equal opportunity employer, all candidates will receive consideration without regard to race, religion, gender identity, or age.

Applicants must be legally entitled to work in Australia.