Facilities Projects Coordinator

• Full-time, Ongoing, APS 6 position
• $94,563 - $105,910 p.a. plus 15.4% superannuation
• Australia’s leading museum located waterside in beautiful Darling Harbour

The Australian National Maritime Museum is seeking an experienced Facilities Projects Coordinator with strong communication and organisation skills to join our Facilities team in this full-time, ongoing APS Level 6 position.

As one of Sydney’s most visited museums, the Australian National Maritime Museum shares our national maritime story across Australia and the world, online, onsite and through research, presentations and travelling exhibitions, and provides must-visit museum experiences that delight and inspire.

We connect our visitors with the oceans and waterways that are the heartbeat of who we are. From deep time to modern Australian and beyond, we explore our past, our present and future as an island nation shaped by sea, offering a sustainable and cohesive vision for the future.

The Museum welcomes over 2.5 million local, interstate and international visitors annually, and is supported by a thriving and passionate staff, membership, volunteer and education base. Find out more at sea.museum.

The Facilities Projects Coordinator role is a highly autonomous all-round role, coordinating multiple projects simultaneously being responsible for planning, directing and coordinating the activities of all museum-designated projects to ensure that the Facilities objectives are achieved on schedule, within the approved budget, and to the required standard.

This role requires effective coordination among various stakeholders, including contractors, vendors, and internal teams, as well as the ability to navigate unexpected issues and changes while maintaining clear communication and alignment with the Museums goals.

The role will develop and implement an efficient and effective project and change management system for the museum that is adaptable to a range of complex projects in terms of type and scale.

Please note: This recruitment process is intended to fill both current and future vacancies. While the position on offer is ongoing, a merit pool of suitable applicants may be established to fill similar ongoing and non-ongoing positions within the next 18 months.

Key Accountabilities
Under limited direction, this position is responsible for delivering the following functions:

• Undertake procurement of goods and services, process purchase orders, receipt goods and ensure prompt payment of vendors in compliance with museum policies, and other legislative requirements.
• Manage key supplier contracts by monitoring service level performance (considering staff feedback) and implementing performance improvement plans as needed.
• Development and implementation of project management policies and procedures in accordance with the commissioning and project delivery framework established by the Executive Group.
• Monitor government regulations related to museum-designated projects, ensuring compliance by clearly identifying requirements and implementing appropriate planning, specifications, and contractual documentation.
• Ability to review policies and procedures on an annual basis and revise as required to improve performance.
• Develop and implement site optimisation strategies and business transformation initiatives to ensure the museum effectively utilises the current site.
• Develop clear and straight forward plans that will meet project scheduling and budgets.

Selection Criteria

• Knowledge and understanding in the use of Microsoft office & teams.
• Knowledge and understanding in the use of project management programs and tools.
• Proven ability to implement, maintain and apply cost control systems to improve the effectiveness of project management, cost control, and management reporting.
• Proven record managing projects and business as usual budgets, supplier contracts and fostering successful working relationships with suppliers and service providers.
• Effective leadership and management skills with a strong focus on the ability to manage and lead a team through cultural as well as professional challenges ensuring a positive and productive outcome is reached.
• Expresses original thinking and creativity which meets challenges, generates suggestions for improving work, with innovative approaches and ideas.

Qualifications and/or relevant experience required
Desirable:

• Boat licence.
• Knowledge and/or appreciation of maritime history.
• Vehicle license.
• Preferred requirement Diploma of Project management.

When applying via our online e-recruitment system, please provide a written application addressing each Selection Criteria. Your current resume is also to be included in your application.
In addition to an application and your resume, the assessment process for this position may also include an interview and referee reports.

Applications Close: 11:30pm AEST, Monday, 23 June 2025. No Applications will be accepted by mail or email.

Selection for this position will be made on the basis of relative merit which will be assessed against each item of the selection criteria. Applications that do not address the selection criteria will not be considered for shortlisting by the Selection Panel. As part of the selection process the Selection Panel may invite candidates to undertake online testing, skills-based assessment and provide samples of written work at interview.

This position is open to all eligible members of the community, and we encourage applications from Aboriginal and Torres Strait Islander people, people with a disability and people from every cultural and linguistic background. To be an eligible member of the community, you must be an Australian citizen. Applications may be accepted from Australian permanent residents who are in the process of acquiring Australian citizenship. All employees will be required to satisfactorily complete an Australian Federal Police National Police Check and obtain and maintain a Working with Children Check registration.

- PDF