Finance & Admin Manager

Job Overview
Newtown Enterprises is a fast-growing wholesale distribution company focused on helping brands move short coded and surplus product into secondary channels within Canada. To continue their growth within the CPG (consumer-packaged goods) surplus channel, they are looking for a reliable & detail-oriented individual to manage their finance and administration efforts. This opportunity is right for a hard-working professional who enjoys getting into the weeds and managing finite details and is happy to take on a broad array of tasks while working in a small office environment.

Responsibilities

• Primary finance contact for all suppliers, vendors and customers
• Receive and process all bills from suppliers, liaise with Sales, Operations and vendors to ensure accuracy, track as needed in AP/AR and Quick Books Online
• Ensure all bills are paid and recorded in a timely manner
• Issue invoices to customers; track and record payments in AP/AR and QBO
• Manage all expense receipts (digital and paper)
• Track and maintain records for credits/debits with suppliers/customers in QBO
• Liaise with bookkeeper and accounting firm
• For suppliers - Prepare and send Purchase Orders; receive and reconcile invoices; track recredits; issue payment
• For customers - Prepare and issue Invoices; trace and record payment
• Record transactions in QBO and reconcile with bank records
• Trace and ensure on time delivery of each order and ensure receipt of packing slips
• Trace and reconcile packing slips with PO’s and record credits as necessary
• Update and maintain AP/AR records including payments
• Manage carrier needs - Request quotes and coordinate pickup and deliveries (1-4 x’s per month)
• Maintain shared electronic records including customer and supplier databases
• Manage accounts receivable processes to optimize cash flow and maintain accurate financial records.
• Provide insights into corporate finance strategies to support investment decisions and financial planning.
• Conduct account reconciliations to ensure accuracy in financial reporting and identify discrepancies.
• Prepare detailed financial reports for senior management, highlighting key performance indicators and trends.
• Collaborate with other departments to enhance financial understanding across the organization.

Qualifications

• Bachelor’s degree in Finance, Accounting, or a related field; a Master’s degree or professional certification (e.g., CPA, CFA) is preferred.
• Quickbooks Online experience preferred.
• Proven experience in budgeting, risk management, corporate finance, and financial services.
• Excellent analytical skills with a keen attention to detail.
• Proficiency in financial software and Microsoft Excel; experience with accounting systems is a plus.
• Strong communication skills, both written and verbal, to convey complex financial information clearly.

If you are passionate about finance and looking for an opportunity to make a significant impact within an organization, we encourage you to apply for this exciting role as Finance & Admin Manager.

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Additional pay:

• Bonus pay

Benefits:

• Dental care
• Paid time off
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Bachelor's Degree (preferred)

Experience:

• Financial services: 5 years (required)

Work Location: In person

Expected start date: 2025-01-07