Finance And Administration Assistant

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Introduction:
Applications close 9am Monday 7th July 2025.

St Philip’s Christian College is a rapidly growing network of learning communities that has been on a journey to deliver holistic Christian education that develops the whole child - emotionally, intellectually, socially, physically and spiritually.

As a team, we thrive in and continue to promote excellent working relationships among staff that facilitate innovations and effective changes that readily benefit students and staff alike, while aligning with and supporting the core values of the College, namely:

• Christ first
• Serve one another
• Strive for excellence
• Do what is right
• Build community

Trusted as leaders in education for over four decades, we have pioneered and continue to trail blaze new pathways in education across the Newcastle, Hunter and Central Coast regions. We invite you to join us in this continuing journey of exploring and creating better ways forward in education that’s embedded in Christian values for the whole of life!

Description:
POSITION PURPOSE

The Finance Administrator provides routine financial and administrative support to the Business Manager to assist in the day-to-day operation of the College’s finance function. This role is responsible for accurately processing accounts payable, assisting with purchase orders, and maintaining financial records. The position operates under general supervision and follows established procedures to ensure timely and accurate data entry and transaction processing.

RESPONSIBILITIES

• Accurately enter and process invoices, purchase orders, and receipts for accounts payable and receivable.
• Assist the Finance Officer with Parent Account processes.
• Reconcile basic transactions such as bank deposits and EFTPOS receipts.
• Maintain orderly financial records, both digital and hard copy, in accordance with school procedures.
• Assist in compiling basic financial reports or summaries under supervision.
• Support employee and payroll administration through data entry.
• Respond to routine finance queries from parents, staff, and suppliers, or redirect as needed.
• Enter data into the school’s finance systems (e.g. TASS) with accuracy and attention to detail.
• Assist with preparing banking, including deposits and reconciliations.
• Provide general administrative support to the Business Services team, such as filing, photocopying, and document collation.
• Perform reception duties as required, including providing information and making referrals in accordance with College procedures.
• Any other reasonable direction that is within the limits of your skills, competence, training and/or experience as given by your Supervisor and/or Principal.

ESSENTIAL QUALIFICATIONS, SKILLS AND EXPERIENCE

• Committed Christian who is actively involved in their local evangelical Christian church.
• Experience in finance or administration support roles
• Sound numeracy and data entry skills
• Sound competence with financial and business software and Microsoft Office, especially Excel
• Strong attention to detail and organisational skills
• Professional communication and interpersonal skills
• Ability to manage routine tasks independently and work to deadlines
• Understand the importance of and the ability to maintain confidentiality in all matters within the College.
• Ability to communicate effectively and sensitively with parents, students, staff and the school community.
• Current Working with Children Check.

Skills and Experiences:

• Previous experience in a school or similar environment is desirable
• Certificate III in Business Administration, Finance, or a related field is desirable

WE’LL PARTNER WITH YOU ALONG THE WAY

As a member of the St Philip’s team, we are committed to advancing your God-given purpose and potential by supporting your personal and professional growth, while approaching the changing needs of the future with confidence and ingenuity.

Please Note: Applications will be assessed as they are received and interviews may be conducted prior to the closing date.