Finance And Admissions Assistant - English Language School

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Finance and Admissions Officer - English Language School

ISI Dublin, a leading English language school, is seeking an experienced Accounts and Admissions Officer to join our team in Dublin city centre.

This is a varied, hands-on position with responsibility for accounts administration and student admissions.

Main responsibilities

Accounts

• Manage accounts payable and accounts receivable.
• Post sales and supplier invoices and process payments.
• Complete bank, credit-card and café-sales reconciliations.
• Monitor outstanding student balances and follow up on unpaid fees.
• Process cancellations, refunds, financial adjustments and partner discounts.
• Process monthly host-family and transfer-driver payments.
• Reconcile petty cash and organise café cash.
• Maintain accurate financial records and an organised digital filing system.
• Support the Finance Manager and Directors with financial administration and reporting.

Admissions administration

• Process confirmed bookings and maintain accurate student and booking records in SchoolWorks software (built on Salesforce).
• Issue invoices and routine admissions, enrolment, visa and immigration documentation.
• Process booking amendments, cancellations and other administrative changes.
• Liaise with the Academic team and other departments regarding student start dates, holidays and arrivals.
• Develop and maintain a good working knowledge of ISI Dublin courses, pricing, accommodation and admissions requirements.

Other duties

• Order office, academic and café supplies and arrange equipment servicing.
• Assist with the management of the student café and provide cover when required.
• Provide reasonable administrative support or cover to other departments during busy periods or staff absence.

About you

You should have:

• Relevant bookkeeping, accounts administration or finance-support experience, preferably on the Xero platform.
• Practical experience of accounts payable, accounts receivable, bank reconciliation and payment processing.
• A high level of accuracy and strong record-keeping skills.
• Confidence using accounting software, spreadsheets and shared digital filing systems.
• Strong organisational skills and the ability to manage recurring deadlines and competing priorities.
• Good written and verbal communication skills.
• The judgement and discretion required when handling confidential financial and personal information.
• A practical and collaborative approach.

Experience using Xero, Salesforce and/or a student or customer-management system would be an advantage.

This is an on-site position.

Job Types: Full-time, Permanent

Pay: €35,000.00-€40,000.00 per year

Benefits:

• Bike to work scheme
• Sick pay

Education:

• Bachelor's (preferred)

Experience:

• Administrative/finance: 2 years (preferred)

Work authorisation:

• Ireland (required)