Finance Assistant

Finance Assistant
Join our creative team and help shape the future of our architectural practice!

About Us
Thomas Robinson Architects is a thriving architectural practice working across Scotland, delivering exceptional designs and innovative solutions. We are looking for a proactive and detail-oriented Finance Administrative Assistant to join our unique team.

In this key role, you’ll work closely with our Head of Finance and Office Manager to support the smooth running of our operations.

What You’ll Be Doing
As our Finance Administrative Assistant, you’ll take on a variety of responsibilities that keep our projects and practice running efficiently, including:

• Supporting the Head of Finance with office-wide financial activities.
• Maintaining and updating project finance, time-tracking, and resource management software.
• Assisting with scheduling project resources and reporting on project progress.
• Helping architects manage time sheets and producing insightful workload reports.
• Preparing invoices and processing business receipts and supplier invoices.
• Taking an active role in workload meetings and operational planning.
• Supporting the team with general administrative tasks, including answering calls.

What We’re Looking For
We’re seeking a candidate who brings the right skills and a great attitude to the team:

• Experience: A background in financial administration is desirable, with at least three years in an office setting preferred.
• Tech-Savviness: Proficiency in Office 365, particularly Excel, and the ability to navigate various different financial software’s with ease.
• Education: Certificate of Higher Education

Essential Skills and Attributes

• Flexible and Proactive: Able to adapt to changing priorities with a positive attitude and readiness to take initiative.
• Attention to Detail: Demonstrates precision and thoroughness in all tasks.
• Process-Oriented: Focused on following and improving systems and workflows.
• Strong Communicator and Team Player: Communicates effectively, collaborates well with others, and contributes to a supportive team environment.
• Organized and Deadline-Driven: Able to manage workloads effectively, prioritize tasks, and consistently meet deadlines.

Key Competencies

• Implementer: Disciplined and reliable, with a practical mindset that turns ideas into actionable plans.
• Completer Finisher: Conscientious and meticulous, adept at identifying errors and omissions, ensuring tasks are completed to a high standard and delivered on time.
• Team Worker: Cooperative, perceptive, and diplomatic, with excellent listening skills and the ability to foster positive working relationships.

Details

Hours:

· 22.5 – 30 hours per week

· Monday-Wednesday or Monday-Thursday

Salary:

· Competitive relating to experience

· Holidays - Standard Pro Rata

Start Date:

· As soon as possible

Other:

As part of the selection process, we will ask you to undertake a Management Styles Quiz.

This is a fully office-based role, and you must be able to commute by car to G63 0EU.

Full training on the RIBA (Royal Institute of British Architects) project process and fee structure will be provided, giving you the tools to succeed in this unique role.

Why Join Us?
At TRA, we pride ourselves on fostering a collaborative and innovative work environment. Joining our team means you’ll play a vital role in shaping the future of a practice that has a passion for design and people.

How to Apply
If you’re ready to bring your expertise and energy to our team, we’d love to hear from you!

Send your CV and a cover letter explaining why you’d be the perfect fit for this role to - mail@thomasrobinsonarchitects.co.uk.

Please include Finance Assistant and your name in the email title.

If you have any queries please call Ruth Bell, Office Manager on 01360 661144.

Job Type: Part-time

Expected hours: 22.5 – 30 per week

Benefits:

• Company pension
• Free parking
• On-site parking

Ability to commute/relocate:

• Glasgow, G63 0EU: reliably commute or plan to relocate before starting work (required)

Education:

• Certificate of Higher Education (preferred)

Experience:

• Office: 3 years (preferred)

Work Location: In person

Application deadline: 06/12/2024
Reference ID: Finance Assistant