Fleet Administrator

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We are seeking a friendly, organized, and reliable Shop Assistant / Fleet Coordinator to join our team. In this role, you will support daily shop operations, coordinate with drivers regarding on-road issues, manage maintenance schedules for trucks and trailers, and assist with administrative and customer service tasks. The ideal candidate will have strong communication skills, the ability to multitask in a fast-paced environment, and experience with transportation or fleet operations.

Duties & Responsibilities

• Coordinate with drivers regarding on-road breakdowns, repairs, and operational issues
• Schedule and track PMs (Preventive Maintenance) for trucks and trailers
• Prepare, organize, and manage invoices, repair documents, and maintenance records
• Communicate with repair shops, vendors, and technicians regarding service updates
• Greet customers and drivers professionally and assist with inquiries
• Support daily shop operations and maintain organized records and files
• Monitor inventory and assist with ordering shop supplies and parts when required
• Update maintenance logs, service schedules, and fleet documentation
• Assist with dispatch or operational support when needed
• Operate office systems, POS systems, or fleet management software as required
• Maintain a clean and organized work environment
• Support management with administrative and coordination tasks

Requirements

• Previous experience in transportation, fleet maintenance coordination, shop administration, or retail/customer service is an asset
• Strong communication and organizational skills
• Ability to coordinate effectively with drivers, mechanics, and vendors
• Knowledge of truck and trailer maintenance processes and PM scheduling preferred
• Basic computer skills including email, spreadsheets, and invoicing software
• Ability to multitask and work efficiently under pressure
• Professional phone etiquette and customer service skills
• Basic math and record-keeping abilities
• Bilingual or multilingual skills are considered an asset
• Positive attitude and team-oriented mindset

This position offers a dynamic work environment with opportunities to grow within the transportation and fleet industry. We are looking for someone proactive, dependable, and capable of keeping shop operations running smoothly while supporting drivers and maintenance activities.

Pay: $17.20-$19.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Experience:

• Administrative: 1 year (preferred)

Work Location: In person