Fm Co-Ordinator/Receptionist

• ·To provide an excellent reception service, ensuring all customers are attended to in an appropriate manner.
• · Delivering a hosting/concierge experience for visitors
• · Arrange meetings/conferences, ensuring audio and video conference facilities are in place
• · Computer and manual task bookings
• · Manage the invoices and expenses applications
• · Assist with filing, copying and scanning
• · Manage company SIM cards and monitor phone bills
• · Assist with organizing team building activities and company events where appropriate
• · Manage incoming /outgoing mails, courier and postal services
• · Management of and order of stationary, office supplies, kitchen supplies
• · Arrange, organise and manage ad hoc activities
• · Issue access cards to employees, visitors & manage booking system
• · Activate access cards to employees, visitors & maintain required documentation
• · Manage car parking facilities
• · Producing reports as required
• · Ensuring customer requirements and expectation are met
• · Act as a point of contact for suppliers/contractors and Sodexo Staff who visit and work on site.
• · Act as point of contact to deal with day to day queries made by the client
• · Where appropriate, reporting of accidents and incidents
• · Maintain a tidy and professional reception, meeting rooms & office spaces
• · Assist with building inductions for new starters if/when required
• · To report all maintenance faults to the Service desk and log accordingly.
• · Coordinate PPMs for subcontractors on site & management of the Facilities PPM of soft and hard services.
• · Complete & manage Health & Safety Files
• · Direct and manage Cleaning team liaising with Sub Contractor as required
• · Conduct Weekly Office Health and Safety Walks & complete other required Health and Safety documents and checks as required
• · To carry out regular and systematic checks of the meeting rooms ensuring rooms are clean, tidy and set up to standard.
• · To attend training courses, as required, in order to keep up-to-date with company legislation, policies and procedures.
• · To carry out any reasonable request made by client or Sodexo.

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Candidate

• Excellent working knowledge of MS Office, Word, Excel, Power Point
• Excellent use of English language (written and spoken)
• Professional and courteous telephone manner
• Exemplary customer services skills
• Excellent organisational skills, be efficient, proactive & good time management
• Ability to work as an individual and as part of a team
• Experience of delivering excellent customer service both face to face and over the telephone
• Previous administrative experience essential
• Previous experience of working in the field of facilities management an advantage
• Basic knowledge of Health & Safety

Job Types: Full-time, Permanent

Pay: €30,900.00 per year

Benefits:

• Employee discount
• Gym membership
• On-site parking

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 24/05/2022