Front Desk Manager

Hydrogen Europe

Hydrogen Europe is the European association representing the interests of the hydrogen industry and its stakeholders and promoting hydrogen as an enabler of a zero-emission society. With more than 600+ members, including 40+ European regions and 30+ national associations, we encompass the entire value chain of the European hydrogen and fuel cell ecosystem. Our vision is to propel global carbon neutrality by accelerating the European hydrogen industry. For more information, please visit our website.

Full Time
Brussels, Online
Posted 2 hours ago

Main responsibilities

Facilities management

Manage facilities and ensure daily functionality.
Manage premises compliance with legal requirements on safety and fire protection.
Maintain office efficiency by planning and implementing procedures, ensure correct utilisation of in place systems and be in charge of equipment/supply procurement.

Meeting centre management

Responsible for coordinating all programs and activities at the centre such as:
Coordinate the communication, booking, logistics and catering of meetings at the meetings centre.
Oversee booking, planning, set-up, and logistical arrangements for meetings (including managing the meeting booking tool, catering and tidying up).
Liaise with suppliers for technical support if/when needed.
Liaise and brief providers in relation to services and setting-up of the meeting rooms when necessary.
Liaise on logistic matters with relevant staff member(s) organising meetings/events and ensure that the event policy is reminded/respected.
Support internal meetings and activities (such as staff meetings, lunches, teambuilding drinks and others when necessary).

Requirements:
A degree in office administration/secretarial studies/hospitality or equivalent.
Must have a minimum of 10 years’ experience in a similar role.
Service- and people-oriented with a hands-on mentality to deliver results and solve problems.
Representative personality in terms of attitude, look and friendliness.
Excellence knowledge of MS Office٫ particularly Excel and Word
Easy learning new IT skills and audio-visual set ups.
Excellent command of French and English (oral and written) is a must.
Able to work independently and within a team in a multicultural environment.

Skills

Strong interpersonal and communication skills (oral and written).
Effective time management skills; priority setting and multi-tasking skills.
Capable of delivering under time pressure.
Coordination, planning, organisation, monitoring, and follow-up skills.
Critical thinker and problem-solving skills
Advanced computer skills.
Eye for detail & accuracy.
Discretion and confidentiality.

What we offer:
International and dynamic team.
Great opportunity to learn about the non-profit management, partner and membership management and the hydrogen sector.

Start: as soon as possible

How to apply?
Please fill in form below and put “Manager, Front Desk” as the position you’re applying for.
Applications to be considered valid must include: a one-page covering letter, proof that you can live and work in Europe, and a CV. Please do not send anything else.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Europe and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in Belgium.
Any incomplete applications will be disregarded.
The deadline for applications is 31.01.2025. Please be advised that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Applications will be reviewed as they come and the selection process may close as soon as a suitable candidate is shortlisted.
Only shortlisted candidates will be contacted.
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Job Features
Job Category

HE jobs

Deadline

31-01-2025