Front Of House/ Business Support Administrator

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Overview:

We are seeking a proactive and highly organised Part-Time Front of House/ Business Support Administrator to serve as the first point of contact for visitors and callers. This role goes beyond traditional reception duties, supporting various office functions including travel and catering coordination, internal communications, HR-related activities, and corporate events. You’ll be an integral part of the workplace experience, helping ensure our operations run smoothly and professionally.

Key Responsibilities:

Reception Duties

• Greet and assist visitors in a professional and welcoming manner
• Answer and route phone calls and emails
• Maintain a clean and tidy reception and communal areas

Travel & Catering Coordination

• Assist with booking travel and accommodation for staff and visitors
• Coordinate catering for meetings, events, and customer visits

Communication & Administration

• Support internal communications
• Office administration support

HR Support

• Assist with onboarding logistics and welcome packs
• Support employee engagement initiatives
• Help coordinate internal training sessions

Events & Visitor Management

• Organise logistics for internal and external events
• Manage meeting room bookings and visitor schedules
• Ensure a smooth experience for guests and clients

Qualifications & Experience:

• Previous experience in a receptionist or administrative support role preferred
• Excellent communication and interpersonal skills
• Strong attention to detail and ability to multitask
• Confidence in using office software (e.g., Outlook, Teams, Word)
• Discreet, professional, and adaptable
• Ability to work independently and as part of a team

What we offer:

In AIR, we offer a comprehensive benefits package to support our employees' well-being and professional development, including flexible work arrangements, health insurance contributions, company bonus, maternity and paternity leave, pension plan, training support, and various wellness initiatives.

About AIR:

Established in 2023, Automated Industrial Robotics Inc from Los Angeles, USA and funded by ARES Management private equity group, AIR is a trusted automation partner empowering our customers to innovate, produce and scale through technology-enabled manufacturing. Our five-hundred-person world-class team operates across 350,000 sq ft of advanced manufacturing space in four facilities spanning America and Europe. With centralized engineering, technology and support, we deliver transformative automation solutions that increase quality, production and efficiency.

This job description is intended as a summary of the primary responsibilities and qualifications for this position. It is not exhaustive and may be subject to change. AIR is an Equal Opportunities Employer.

Job Type: Part-time

Pay: €14.00-€16.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person