Garage Service Administrator

Apply to 500+ LinkedIn Jobs Automatically

Job description

About Us:
O’Toole Transport is a family-owned logistics company, proudly established in 1996. We’ve grown steadily over the years and now employ over 320 people across our depots in Galway, Dublin, Glasgow, and Warrington. We’re passionate about what we do, and while we’ve grown in size, we’ve stayed true to our roots—maintaining a friendly, people-first culture where everyone’s contribution matters.

Key Responsibilities

• Parts Management – Order parts from suppliers; assign parts to specific jobs in the IT system; ensure unused parts are returned and credited; track deliveries. Build supplier relationships to secure best pricing; regularly review and renegotiate part costs.
• Service Planning & Compliance – Maintain up-to-date service schedules for all vehicles and trailers in the system; ensure all CVRTs are booked and tracked according to RSA guidelines.
• CVRT & Tax – Book CVRT appointments for trucks and trailers; update system with pass/fail results; manage road tax renewals and ensure timely payment.
• System Accuracy – Keep the fleet management system up to date with service dates, parts usage, and inspection records.
• Liaison & Communication – Work closely with the Service Manager and workshop staff to coordinate repairs, inspections and parts availability.
• Breakdown Coordination – Be the first point of contact for drivers; arrange recovery and mobile repairs; keep stakeholders informed until vehicle is back in service.

Skills & Qualifications

• 2+ years experience in a similar garage or workshop admin role
• Strong IT and fleet system skills (experience with CVRT website preferred)
• Excellent organisation and communication skills
• Negotiation skills and commercial awareness for part purchasing
• Ability to work closely with service/technical staff in a fast-paced environment

Job Types: Full-time, Permanent

Pay: €40,000.00-€45,000.00 per year

Benefits:

• Bike to work scheme
• Company events
• On-site parking

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 11/07/2025
Expected start date: 16/07/2025