Grants And Special Events Coordinator

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Grants and Special Events Coordinator

(Part-time – 20 hours per week)

The Friends of the Washington County Rural Heritage Museum seek a part-time Grants and Special Events coordinator. The purpose of this position is to ensure the smooth functioning and completion of administrative, business, and program tasks of the Rural Heritage Museum and to support the Friends in managing the regular tasks, events and initiatives of a small 501c3 organization.

This is a contractor position and does not carry benefits. The Grants and Special Events Coordinator will work approximately 20 hours a week (on average). This can be a partly remote/work from home position, but some time at the museum location will be required, especially for meetings and during special events.

If interested in this position, please send cover letter and resume to Friends of the Rural Heritage Museum, care of Doug Clark, 10604 Hershey Drive, Williamsport, MD 217495, or via email to rdouglasclark@gmail.com by February 12, 2026.

The administrator reports to the President and Board of Directors of the Friends of the Washington County Rural Heritage Museum, Inc.

Duties Include:

• Responding to emails and phone calls from the public, colleagues, volunteers, and board members

• Maintaining calendar of events on Museum website

• Updating social media sites to ensure that new and consistent content (such as stories, photos, videos, and event announcements, etc.) is posted regularly

• Producing publicity materials, including program fliers

• Researching grant funding opportunities, completing and submitting grant applications, and administering grant awards in compliance with the terms of the grants.

• Assisting Museum committees to plan, manage and promote special events

• Preparing professional correspondence to members, donors, and stakeholders

• Maintaining electronic system of records/ensuring compliance with record retention policy and requirements of being a non-profit in good standing

• Attending meetings of the Board of Directors, the Special Events Committee, and the Visitor Experience Plan Committee

• Representing the Friends at meetings and events (e.g., Annual CVB Meeting, Washington County 250th Anniversary coordination meetings, etc.)

Minimum Qualifications:

· Education: Associate degree or equivalent and 3 years of related experience

· Experience working in non-profit or museum setting preferable

· Strong organizational and management skills

· Good written and oral communication skills; strong proofreading skills

· Experience in fundraising, event planning and oversight

· Familiarity with standard software (Word, Excel, etc.) and social media (Facebook, Instagram, etc.)

Compensation:

This is a non-benefitted, contractor position: $25/Hour.

Deadline to Apply:

Please send a letter of interest and resume to Doug Clark, 10604 Hershey Drive, Williamsport, MD 217495, or via email to rdouglasclark@gmail.com, by February 12, 2026.
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Job Type: Part-time

Pay: $23.00 - $25.00 per hour

Expected hours: 18 – 20 per week

Work Location: Hybrid remote in Boonsboro, MD 21713