High School Administrative Assistant 2026-27

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Kimberton Waldorf School is seeking a reliable and professional administrative assistant to support its high school program. This person will work closely with school administration to ensure that our school runs smoothly and efficiently.

Responsibilities & Duties

• Manage daily attendance, in coordination with the Middle School Coordinator
• Prepare and distribute daily announcements (shared digitally and printed for the school)
• Oversee student laptop rentals and updates, as needed
• Maintain high school health records in accordance with school policies
• Serve as a front-line contact for parents and families, responding to questions and directing communication as needed
• Coordinate transportation with local school districts, including tracking and updating which district each student resides in
• Organize transportation for field trips and athletics, working closely with the Athletic Director
• Ensure all staff taking students off campus have up-to-date emergency contact cards, and maintain responsibility for those records
• Maintain and manage the master schedule and shared staff calendars, including internal scheduling and transportation (vans, trips, etc.)
• Coordinate substitute teacher coverage
• Support the coordination of electives
• Create and manage forms, documents, and communications for students and families
• Provide administrative support to all High School departments, including Theater, Athletics, Art, Music, Math, English, and Science
• Assist Environmental Services, helping to coordinate cleaning and maintenance needs within the High School
• Ensure that all parent volunteers have completed and submitted required clearances prior to participating in school activities (e.g., field trips, driving students to athletic events)
• Support the overall needs of the High School as they arise on a day-to-day basis

Qualifications

• Strong organizational skills and the ability to manage multiple responsibilities at once
• Clear and professional communication skills
• Ability to work in a fast-paced, school environment
• Proficiency with Google Workspace and Microsoft Word
• Ability to create clear, effective forms and documents
• Familiarity with student information systems (SIS) or similar platforms is a plus
• Prior experience in a school setting is preferred
• Familiarity with Waldorf education is a plus

Interested and qualified applicants should send a resume and cover letter to Brad Kershner, Head of School: bkershner@kimberton.org

Pay: $38,000.00 - $42,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

Work Location: In person