Hr Administrator (Belgium)

Position Overview

As an HR Administrator, you will play a pivotal role in supporting the day-to-day HR operations of our retail business in Belgium and across Europe. Acting as the backbone of the HR function, you will ensure the seamless execution of administrative processes, compliance with employment laws, and accurate management of employee records. You will collaborate closely with HR Business Partners, store teams, and managers to maintain efficient and organized HR systems. Fluency in French and English is required to effectively support our multilingual teams and operations.

This position is 1 year fixed-term contract.

Key Responsibilities

• Maintain accurate and up-to-date employee records, including contracts, benefits enrollment, and payroll documentation.
• Process new hire paperwork, employee changes, and terminations in accordance with company policies and local labor laws.
• Ensure employee data is accurately input and maintained in HRIS systems and other relevant tools.
• Prepare employment contracts, offer letters, and other HR-related documentation for employees in compliance with Belgian labor laws.

Payroll and Benefits Administration:

• Collaborate with the payroll team to ensure accurate and timely payroll processing, including updates to employee records and salary changes.
• Manage benefits enrollment and tracking, ensuring compliance with local and company policies.
• Act as the point of contact for employee queries related to payroll, benefits, and HR policies.

Compliance and Governance:

• Ensure HR policies, processes, and documentation comply with Belgian labor laws and European regulations, including GDPR.
• Support compliance audits by preparing necessary documents and ensuring alignment with corporate governance standards.
• Stay up to date with changes in local labor laws and communicate updates to the HR team and managers.

Recruitment Support:

• Assist in the recruitment process by scheduling interviews, preparing job postings, and managing candidate records.
• Process pre-employment background checks and ensure all new hires meet company requirements.
• Support the onboarding process by preparing orientation materials and ensuring smooth integration for new employees.

Employee Relations Support:

• Act as a first point of contact for employees on HR-related queries, escalating issues to HR Business Partners as needed.
• Assist managers and HR Business Partners in resolving employee relations matters by providing administrative support for documentation and communication.

HR Reporting and Data Analysis:

• Compile HR reports on metrics such as absenteeism, turnover, and headcount to provide insights for decision-making.
• Ensure the highest standard of reporting and data quality by regularly auditing HR records and systems.

Training and Development Support:

• Coordinate logistics for training sessions, including scheduling, venue setup, and communication with participants.
• Maintain records of employee training and certifications in HR systems.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2-3 years of experience in HR administration, preferably in a retail or international environment.
• Fluency in French and English (written and verbal) is required; additional languages are an asset.
• Strong understanding of Belgian employment laws and HR compliance requirements.
• Proficiency in HRIS systems and Microsoft Office, particularly excel.
• Excellent organizational and time-management skills with the ability to handle multiple priorities.
• Strong attention to detail and ability to maintain confidentiality.
• Effective communication and interpersonal skills to collaborate across teams and with employees at all levels.

Key Competencies:

• Attention to Detail: Maintain accuracy and compliance in all HR processes and documentation.
• Problem Solving: Proactively identify and resolve issues in a timely and efficient manner.
• Collaboration: Work effectively with cross-functional teams and external partners.
• Communication Skills: Clearly and professionally convey information to employees and managers.
• Confidentiality: Handle sensitive employee information with the utmost discretion.
• Adaptability: Thrive in a fast-paced, dynamic retail environment.

What We Offer:

• Be part of a dynamic, global, premium retail brand.
• Opportunities for professional growth and development.
• Competitive compensation based on experience and knowledge.
• Benefits include an amazing Nike discount, and more.