Hsw Systems And Documentation Specialist

• Exciting Opportunity for an experienced HSW Systems and Documentation Specialist to join Swinburne University of Technology
• 12-month fixed term | full-time position at our vibrant Hawthorn campus
• HEW 8 position | 17% super | flexible/ hybrid options available

About the Role
Are you passionate about driving meaningful change in workplace health, safety, and wellbeing? Swinburne University of Technology is seeking a proactive and experienced professional to take the lead in coordinating and delivering a modernised suite of procedures that form the foundation of our Health, Safety and Wellbeing (HSW) Management System.

In this pivotal role, you will be instrumental in shaping the safety culture at Swinburne by reviewing, updating, and developing procedures that support our commitment to a safe, innovative, and future-focused environment. Reporting to the Manager, Health and Safety, you will work closely with the Health, Safety and Wellbeing team and broader People & Culture stakeholders to ensure the successful rollout of the HSW Management System upgrade.

This is an exciting opportunity to join a vibrant, values-led organisation that embraces innovation and collaboration through our One Swinburne culture — where we are future-focused, engaged, empowered and accountable. If you thrive in a dynamic environment and are ready to make a tangible impact, we invite you to apply and help shape the future of safety at Swinburne.

About You
To be suitable for this role you will need to have extensive experience and demonstrated ability in a medium to large sized organisation, in the key accountabilities below:

• Excellent organisational and project management skills, for facilitating consultation and stakeholder meetings
• Experience in understanding ISO Systems
• Strong interpersonal skills with the ability to influence stakeholders
• Excellent writing and communication skills
• Experience working in higher education or a large, complex organisation.

Qualifications

• A relevant tertiary qualification in OHS, Wellbeing, Systems, Ancillary Medical or similar
• At least 5 years post graduate experience in a related field

About Swinburne University of Technology
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

To Apply
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au.

Applications Close: Sunday 20th July 2025 at 5pm.

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology to work together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at DCR@swin.edu.au or call +61 3 9214 3550.

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General enquires about the role can be sent to talentacquisition@swin.edu.au (general enquires will not be answered by phone).

Victoria’s Commitment to Action: Improving international student employment outcomes
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.