Human Resources Administrative Coordinator

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Posting: Human Resources Administrative Coordinator
Classification: Excluded Level 3
Hours/Shift: 40 hours/week – Monday to Friday, 12 months
Location: Catholic Education Centre
Start Date: As soon as possible
Closing Date: Open until filled

The Fort McMurray Catholic School Division requires a full-time Administrative Coordinator for the Human Resources Department. The incumbent is responsible to provide confidential administrative support for the Human Resources Department.

Requirements and Competencies

• Business/Office Administration Diploma and/or other applicable post-secondary program with course work in Human Resources administration
• Minimum 2 years of similar and progressive work experience in a human resources generalist role
• Highly proficient in the use of computer applications such as Microsoft Office, Google Applications, and other information management tools
• Fluent in English oral and written communication
• Working knowledge of Human Resources practices and employment legislation
• Strong organizational, time management and interpersonal skills to address heavy peak period work activities
• Clean criminal record check
• Strong problem-solving skills and proven ability to exercise sound professional judgment, especially regarding confidential/sensitive matters
• Ability to work in a fluid and challenging work environment with changing deadlines
• Ability to communicate in a sensitive, courteous manner with employees, co-workers and the general public
• Ability to deal with sensitive and discretionary matters and maintain strict confidentiality

Job Responsibilities and Activities

Reporting to the Director and Deputy Superintendent - Human Resources, the Human Resources Administrative Coordinator is carrying out a variety of tasks to support the operation of the HR department including:

• Provide confidential administrative support to management:
• Prepare confidential documents and correspondence
• Compose and/or assist in the preparation of letters, contracts, reports and onboarding documents
• Extract data from information system and prepare reports as required
• Manage personal records for all Division employees
• Process HR documents and forms
• Assist in the administration of the group employees benefit plans and Public School Works training program
• Assist in the coordination of the staff recruitment function including:
• posting of vacant positions
• receipt and sorting of applications
• scheduling interviews
• preparing interview packages
• communication with candidates
• onboarding of new employees
• Maintain log of critical dates for employee status changes such as evaluations, probations, promotion or contract termination
• Work closely with the Payroll Department to provide timely and accurate information to support the payroll functions
• Liaise with other departments, schools and external agencies

• Assist in the organization and coordination of events and activities such as:
• Long Service Awards
• Year end events

• Other related duties as assigned by the Director of Human Resources and Deputy Superintendent - Human Resources.

The successful candidate will be required to provide a Criminal Reference Check and a Vulnerable Sector Check. FMCSD may contact past and present employers for references. All FMCSD employees are expected to be computer literate; this includes fluency with e-mail, Internet, MS Office and Google Suite.

Job Type: Full-time

Pay: From $28.58 per hour

Benefits:

• Paid time off

Education:

• DCS / DEC (preferred)

Experience:

• Human resources: 2 years (required)
• Administrative: 5 years (preferred)

Language:

• English (required)

Work Location: In person