Human Resources Associate / Hr Associate

ORGANISATION: HIAS RSC Austria

TITLE: Human Resources Associate / HR Associate

REPORTS TO: HR Manager

LOCATION: Zagreb (Croatia) or Vienna (Austria)

Purpose of the role:

To provide varied professional and efficient support to the human resources team

Responsibilities:

• Support the recruitment process by drafting job postings and publish them on the recruitment platform, research new ways to recruit candidates, conduct initial reviews of job applications, send screening emails and manage applicant correspondence, schedule and coordinate job interviews, initiate pre-employment checks, play an active role in recruitment interviews depending on the role, and send regular post interview and selection correspondence
• Act as an one of the main administrator and first level support for the time and vacation system and assist staff with routine questions and issues
• Create staff timesheets for HQ
• Support the coordination of processes for new starters and for leavers (on-boarding and off-boarding), ensuring all steps are complete on time and to a high standard and prepare the necessary documentation
• Maintain accurate and up-to-date human resource files, records, and documentation and update the HR Databases as needed
• Respond to frequently asked questions from applicants and staff related to policies, benefits, hiring processes, etc. and provide support to employees in various HR-related topics
• Take detailed minutes for management, all staff or other departmental meetings as required
• Create, develop, deliver and update trainings, e-courses, learning and informative materials and quizzes/surveys on a variety of areas and subjects with the help of the HR Manager or other managers
• Use the learning management system (LMS) as one of the main administrator by creating users and groups, providing first level support, organizing training campaigns, enrolling employees, maintaining training records and tracking completion of trainings, evaluating training effectiveness through the analysis of data and employees’ feedbacks
• In coordination with the HR Manager, organize and facilitate training sessions and support the staff evaluation performance process as needed
• In coordination with the HR Manager, plan staff activities which promote a sense of community within the office
• Produce routine HR reports and draft staff letters and similar documents as needed
• Support HR related data analysis and gather and analyze data with useful HR metrics
• Support the creation of new reports (ex. FINK report, MEAL report) and surveys
• Communicate with external suppliers / vendors / institutions as needed and support the HR manager in evaluating suppliers and new services
• Proactively seek out additional tasks and projects that would support the HR team
• Any other ad-hoc duties and projects as organizational needs dictate or as requested by the HR manager

All applicants should have the legal right to live and work in Austria without additional support.

Compensation for this position is minimum 2700 euro monthly in accordance with all standard Austrian legal and tax deductions.

This position is 100% in office and remote work is not possible, however a flexible time schedule is available internally.

This position is subject to the availability of donor funds.

DISCLAIMER:

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

The HIAS Resettlement Support Center (RSC) processes refugee cases for resettlement to the US through a contract with the US State Department.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • ????? ?????? (Hachnasat Orchim)

We Welcome the Stranger

Justice • Justicia • Justice • ??? (Tzedek)

We Pursue Justice

Empathy • Empatía • Empathie • ??? (Chesed)

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • ?????? (Chevruta)

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • ???? (Ometz)

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • ??? (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.