Hvac Project Coordinator & Estimator

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Who We Are

Jayden's Mechanical is a premier provider of plumbing, heating, and electrical services across Southwestern Ontario. As a privately owned and rapidly growing company, we have built our reputation on a foundation of exceptional workmanship, compromise-free service, and a genuine commitment to our people and communities. We believe in building great environments—both for our clients and for our team.

The Opportunity

We're seeking a HVAC Project Coordinator & Estimator to join our Commercial Projects team. This role provides vital administrative, technical estimating, and organizational support to ensure our commercial HVAC and mechanical projects run smoothly from pre-construction tender through final close-out. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, team-focused environment.

Key Responsibilities

• Support Project Managers in coordinating all aspects of commercial HVAC, ventilation, and sheet metal projects from tender through completion.
• Conduct mechanical and equipment take-offs, gather accurate HVAC supplier and manufacturer quotes, prepare bid documentation, and organize tender submissions.
• Track and update pricing, change orders, and scope adjustments for HVAC systems throughout the project lifecycle.
• Prepare and maintain critical project documentation, including equipment submittals, HVAC/refrigeration layouts, RFIs, and change orders.
• Coordinate procurement and material tracking for specialized equipment (e.g., RTUs, ducting, split systems) to ensure timely delivery and cost accuracy.
• Maintain organized project files, digital blueprints, and correspondence in both digital and physical formats.
• Schedule and record project meetings, distribute minutes, and monitor follow-up actions.
• Support communication between clients, subcontractors, vendors, and internal departments.
• Collaborate with accounting and project management teams to support job costing, progress billing, and reporting.
• Monitor project progress, identify potential scheduling or sheet metal layout/documentation issues, and assist in resolving them.
• Provide general administrative and coordination support to the HVAC department as needed.

Qualifications

• 2-4 years of experience in construction, mechanical, estimating, or project coordination (commercial or industrial HVAC/sheet metal environments preferred).
• Strong organizational, multitasking, and communication skills with keen attention to detail.
• Demonstrated experience assisting with tender submissions, material take-offs, and pricing breakdowns.
• Proficiency in Microsoft Office and/or Google Workspace; familiarity with mechanical estimating or project management software preferred.
• Solid understanding of construction documentation such as submittals, mechanical drawings, RFIs, and change orders.
• Ability to collaborate effectively with multiple departments and manage competing priorities in a deadline-driven environment.
• A positive, professional, and solutions-oriented attitude.

What We Offer

• A comprehensive employee benefits package.
• A Group RRSP matching program to support your future.
• Opportunities for professional growth and advancement within a rapidly growing company.
• A collaborative, team-oriented work environment within a growing organization.

PLEASE SUBMIT APPLICATIONS TO HIRING@JAYDENSMECHANICAL.COM

Note only those candidates selected for our pre-screen process will be contacted.

Jayden’s Mechanical welcomes applications from people with diverse needs. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Pay: $75,000.00-$100,000.00 per year

Benefits:

• Casual dress
• Dental care
• On-site parking
• RRSP match

Work Location: In person