Ie - Facilities Administrator

FLEXEIR Facilities Services are seeking a skilled and experienced Facilities Administrator/Helpdesk Support to join our growing, dynamic team. In this role, you will play a key part in ensuring the smooth operation of our facilities by managing daily activities, coordinating maintenance tasks, and supporting health and safety compliance.

IE - Facilities Administrator

Your role will include the following:

• Report on outstanding Work Order and PPMs, following up with sub-contractors on the status of works
• Prepare client quotes for reactive and follow-up works
• Assist in scheduling PPMs and reactive works
• Review contractor documents and ensure all documents are up to date
• Authorize and manage Permit to Work systems
• Compile RAMs as required
• Assist management with supplier invoicing
• Source and request PO’s for works in a timely manner
• Draft Supplier Level Agreements for approval by the Facilities Manager
• Coordinate Subcontractor maintenance visits with Supplier and Client requirements
• Oversee the employee schedule for support cover
• Financial reporting
• Compile service reports, upload to the CAFM system and issue to customers
• Assist management with the mobilisation of new contracts

Requirements

• Experience working in a professional team-based office environment
• Experience communicating with Clients/Customers and providing excellent customer service
• High level of computer literacy including an excellent working knowledge of MS Office software (Word, Excel, Powerpoint and Outlook)
• Experience working with CMMS and CAFM software
• Experience working in a similar role within Facilities Management is preferred
• Strong administrative and coordination skills
• Strong attention to detail
• Highly numerate and analytical skills

Job Type: Full-time

Benefits:

• Bike to work scheme
• Company events
• Employee assistance program
• On-site parking
• Wellness program

Schedule:

8 hour shift

Day shift

Monday to Friday

Location: In Person

Experience:

Facilites Management: 2 years (preferred)

Work authorisation:

Ireland (required)