Intermediate Project Administrator (Security Clearance Eligible)

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About the Role

We are seeking a detail-oriented and organized Intermediate Project Administrator to support the coordination, documentation, and progress tracking of high-impact projects. This role requires someone who thrives in fast-paced environments, is proactive, and can maintain structure in complex project workflows.

The successful candidate will be instrumental in helping project teams deliver on time and within scope, while ensuring all project support systems and documents are well-maintained.

Key Responsibilities

• Maintain and distribute project documentation, including contact lists, organizational charts, and contractual records
• Assist with the development and maintenance of project schedules and tracking tools
• Monitor the progress of project deliverables and raise issues when necessary
• Support project leadership by drafting reports, briefings, and presentation materials
• Perform data entry and fundamental analysis to support reporting and decision-making
• Coordinate onboarding, training, and orientation activities for new project team members
• Organize logistics for project meetings, workshops, and reviews
• Maintain documentation standards and version control within project folders
• Act as a key point of contact for general project administration and internal coordination

Required Qualifications

• Education:
• Completion of a secondary school diploma, or an equivalent combination of education, training, and relevant work experience

• Experience:
• Minimum 2 years (24 months) of experience in a project administration, coordination, or similar support role
• Experience supporting project delivery in a structured, multi-stakeholder environment

• Technical Skills:
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint)
• Experience using project management tools such as Microsoft Project, Asana, or Trello
• Strong written communication skills for documentation and reporting

Additional Requirements

• Security Clearance:
• Must be eligible to obtain and maintain Secret (Level II) Clearance through Government of Canada screening processes
• This includes a criminal background check, identity verification, and potential fingerprinting

Nice to Have

• Experience in federal, provincial, or public sector projects
• Familiarity with government procurement or contracting environments
• Bilingual (English/French) is considered an asset

Application Instructions

Interested candidates should submit a resume that clearly demonstrates where, when, and how the required qualifications and experience were acquired. Resumes should also include:

• Specific roles and responsibilities relevant to this position
• Dates of employment (MM/YYYY format)
• Reference contact details (name, title, phone, email) for verification purposes

We thank all applicants for their interest. Only candidates selected for further screening will be contacted.

Job Type: Fixed term contract
Contract length: 12 months

Pay: $95,000.00-$105,000.00 per year

Ability to commute/relocate:

• Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

• How many years of experience do you have in MS Office (Word, Excel, Outlook, PowerPoint)

Experience:

• project administration and coordination: 2 years (required)

Language:

• English (required)
• French (required)

Location:

• Ottawa, ON (required)

Work Location: In person

Application deadline: 2025-07-02