It Procurement Analyst

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Job Title: IT Procurement Analyst (Hybrid Onsite)

Location: Mechanicsville, VA

Duration: 6 months

Pay Rate: $35/hr on W2

Job Description

Key Responsibilities

Procurement & Contract Management

• Analyze requisitions for goods and services—including hardware, software, and IT services—and procure them in accordance with state policies and procedures.
• Manage formal procurement processes, including Invitations for Bid (IFBs) and Requests for Proposal (RFPs), ensuring compliance with all applicable laws and regulations.
• Develop procurement strategies, recommend contract vehicles, and identify alternative sourcing options.
• Develop, manage, and maintain a variety of contractual agreements, including term contracts for professional and non‑professional services.
• Negotiate contract terms, conditions, and language changes in coordination with legal Analyst and legal Counsel.
• Ensure compliance with the Governor’s initiative for DSBSD‑certified Micro/Small Business participation.

Stakeholder & Vendor Engagement

• Serve as liaison between vendors, VITA, and internal business users.
• Provide guidance on procurement methods—including IFBs, RFPs, RFIs, SOWs, cooperative procurements, and sole‑source justifications.
• Offer updates on procurement status and advise stakeholders on product availability, vendor performance, pricing, cooperative contracts, and sourcing alternatives.
• Support end users by answering process‑related questions and assisting with proper procurement procedures.

Technical & Analytical Support

• Evaluate highly technical IT procurements and collaborate with subject matter experts, legal counsel, and external partners.
• Apply state and local procurement laws, regulations, and best practices to all purchasing activities.
• Demonstrate stewardship of Commonwealth resources and adherence to all applicable laws and policies.

Required Qualifications

• Experience managing procurement activities within a state or local government environment.
• Strong understanding of VITA policies, IT procurement processes, and technology‑related contracts (licenses, maintenance agreements, etc.).
• Experience with procurement methods such as IFBs, RFPs, RFIs, SOWs, joint cooperative and sole‑source procurements.
• Excellent written and verbal communication skills, with the ability to analyze complex information and present clear recommendations.
• Strong customer service orientation and ability to work collaboratively in a team environment.
• Certification as Virginia Contracting Associate (VCA) or Virginia Contracting Officer (VCO).
• Working knowledge of Commonwealth Cardinal and eVA procurement systems (preferred).

Ideal Candidate Traits

• Highly motivated and proactive
• Strong analytical and problem‑solving skills
• Skilled in managing formal competitive procurements (IFBs/RFPs)
• Comfortable navigating fast‑paced, high‑volume procurement environments
• Strong negotiation skills with a focus on achieving best value

Top Skills & Years of ExperienceRequired/Desired SkillsSkillRequired /DesiredAmountof ExperienceAbility to learn and apply Commonwealth of Virginia, VITA, and VDOT procurement rules and tools.Required0Experience with IT procurement processes: Obtaining supplier quotes, tracking approvals, processing contract amendments, and enforcing vendor terms.Required0Familiarity with Commonwealth contracting laws and state regulationsRequired0Word, Excel, PowerPoint required for documentation, reporting, and analysis.Required0Multitasking and task management: Ability to plan, organize, and manage multiple procurement tasks simultaneously.Required0Supplier and contract management: Managing vendor relationships, monitoring contract performance, and supporting negotiations.Required0VCA – Virginia Contracting AssociateDesired0VCO – Virginia Contracting OfficerDesired0
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Pay: $30.00 - $35.00 per hour

Work Location: In person