Legal Administrative Assistant

Job Title: Legal Administrative Assistant
Location: Hartford, CT
Firm: J. Molina Immigration Law LLC
Job Type: Full-Time, In-Office

About Us
J. Molina Immigration Law LLC is a boutique immigration law firm in Hartford, CT, founded by a passionate Latina attorney committed to justice and dedicated to helping immigrants navigate complex legal landscapes. Our practice focuses on VAWA, U visas, consular processing, naturalization, family petitions, waivers, probate court, and Special Immigrant Juvenile matters. We are seeking a proactive, bilingual (Spanish/English) Legal Administrative Assistant who is detail-oriented, organized, and has a heart and passion for helping our clients.

What We’re Looking For
The ideal candidate will be compassionate, culturally aware, and skilled in managing multiple tasks with efficiency and professionalism. Must be fluent in Spanish and English. This role is critical to our firm’s operations, ensuring that client files are organized, deadlines are met, and communication flows seamlessly.

Key Responsibilities

• Client Intake & Support: Conduct in-person and virtual client intakes, guiding clients through form completion and evidence gathering.
• File Preparation & Submissions: Prepare comprehensive legal packets, draft cover letters, and ensure accurate submission to USCIS and Probate Court.
• Case Management: Maintain detailed case notes, update clients on case progress, and manage important deadlines.
• Scheduling & Coordination: Organize consultations, follow-up appointments, and client-related appointments, optimizing the attorney’s calendar.
• Administrative Support: Handle phone calls, WhatsApp messages, and mail distribution; manage both physical and digital filing systems, including scanning and organizing documents.
• Billing Assistance: Support invoicing, track payments, and communicate with clients regarding outstanding balances.
• Newsletter & Social Media: Help draft and send weekly immigration newsletters and assist in content management for social media.
• Case Management System Maintenance: Update client records, track deadlines, and ensure all information is current and accurate.
• Confidentiality & Compliance: Uphold all legal and ethical standards when handling sensitive client information.

Qualifications

• Language Skills: Bilingual (Spanish/English) with excellent communication skills.
• Tech Proficiency: Comfortable using Google Workspace (Gmail, Google Sheets, Google Docs), Adobe Acrobat, and WhatsApp; familiarity with MailChimp and social media platforms.
• Experience: At least 1 year of experience in an administrative role, ideally in a legal or professional environment.
• Attention to Detail: Strong proofreading skills, meticulous in document preparation and record-keeping.
• Cultural Sensitivity: Ability to work effectively with clients from diverse backgrounds.

Preferred Skills

• Independence & Efficiency: Able to manage tasks with minimal supervision and meet deadlines consistently.
• Interpersonal Skills: Team-oriented and committed to supporting colleagues and clients alike.
• Reliable Transportation: Ability to commute to the office reliably each day.

What We Offer

• Competitive Pay: Starting at $19 per hour, with potential for increases based on performance and experience.
• Benefits: Paid time off, flexible scheduling, and a supportive, inclusive work environment led by a progressive, female attorney.
• Professional Growth: Opportunities to learn and expand your knowledge in a respected immigration law practice.

How to Apply

If you are detail-oriented, passionate about serving immigrants, and meet the qualifications listed, we encourage you to apply. Please submit your resume and a cover letter that briefly outlines your relevant experience and motivation for applying.

Equal Opportunity
J. Molina Immigration Law LLC is committed to diversity and inclusion, offering equal employment opportunities to all qualified candidates regardless of race, color, religion, gender, national origin, age, disability, or other protected status. Employment is contingent upon the successful completion of a background check.

Job Type: Full-time, Monday to Friday (day shift), no nights or weekends required.
Expected Hours: 35-40 per week
Starting Pay: From $19.00 per hour

Join us in making a real difference in the lives of immigrants and their families. We look forward to welcoming a dedicated new team member to J. Molina Immigration Law LLC!

Job Type: Full-time

Pay: From $19.00 per hour

Expected hours: 37 per week

Benefits:

• Flexible schedule
• Free parking
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• Hartford, CT 06105 (Required)

Ability to Relocate:

• Hartford, CT 06105: Relocate before starting work (Required)

Work Location: In person