Legal Assistant

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Rita Asangarani Law Firm Professional Corporation (Paperless law office) is looking for a full-time Legal Assistant to join their firm. This is your chance to join a fun and progressive team setting digital trends in the profession.

Job Description:

• Full-time Permanent Position. Regularly scheduled hours will be Monday to Friday, 9am-5pm.
• Start date immediate or by late November 2025.
• Hybrid Work Model (three days in office and up to two days working remotely from home).
• Legal Assistant to Head Lawyer, Receptionist, Training for Real Estate clerking. May have the option to bridge to a Real Estate Clerk if interested.

Responsibilities:

• Drafting documents, including Affidavits and other forms and correspondence.
• Accompanying Head lawyer to meetings (in office and out of office) to sign with clients and taking notes.
• Switchboard management and scheduling appointments.
• Assisting on Severances and Co-operative Housing matters. No previous experience needed, we are willing to train for Severances and Co-Operative Housing.
• Data Entry for residential real estate files.
• Screening and intaking potential clients and gathering basic information.
• Greeting and seating clients as well as assisting lawyers in ID verification of clients.
• Communicating by phone and email with clients, courts, and third parties.
• Preparing boardroom for meetings.
• Coordinating workflow and assisting head lawyer in prioritizing and following up on outstanding items.
• Creating and updating document templates and active file lists.
• Creating and following up on invoices for the Head Lawyer
• Scanning documents, maintaining digital filing, opening new digital files, and assisting with other administrative tasks as needed.
• Creating invoices, following up on invoices, and reviewing accounting records.
• Managing task lists to ensure deadlines are met
• Other duties as required.

Skills and Qualifications Requirements:

• 2-year minimum experience with any administrative or receptionist work or being a legal assistant.
• Experience in Real Estate or Real Estate Law is an asset
• Strong working knowledge of MS Office suite (Word, Excel, Outlook) is required.
• Working knowledge of PDFs or PDF editors is recommended.
• Computer skills are required.
• Strong verbal and written communication skills
• Familiarity with Accounting and invoicing software such as Cosmolex or others, is an asset.
• A willingness to learn and follow specific procedures and instructions.
• Strong organizational skills are required.
• Ability to plan, organize and prioritize job tasks to meet tight deadlines.
• Ability to respond effectively and professionally to changes in schedules and priorities.
• Ability to manage calendar scheduling for head lawyer.
• Ability to ensure consistent attention to detail.
• Ability to work independently within a team environment.
• Ability to exercise discretion when dealing with sensitive information.
• A positive, supportive, and professional attitude.
• Ability to speak other languages is an asset.
• Access to a car is an asset.

Benefits/Salary:

• Competitive Health and Dental benefits will be provided after 3 months’ probation.
• 2 weeks of vacation and an additional week given from Christmas Eve to New Years Day.
• 12 days of personal/sick time a year (3 days during probation)
• 1 additional mental health day a year.
• Salary will be based on experience with a probation period salary of $21.50/hour (based on a 37.5 hour work week) and a post-probation salary of $43,000.00 to $48,000.00 with a year end bonus depending on performance.

How to Apply

Submit your resume and cover letter to the HR Manager, Samantha LeCompte, by email Sam@ritalaw.ca by November 14th, 2025. Only applicants selected for an interview will be contacted. We thank all applicants in advance for their interest.

Job Types: Full-time, Permanent

Pay: $42,000.00-$48,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Ability to commute/relocate:

• Nepean, ON K2E 8A5: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have access to a car?

Education:

• Secondary School (required)

Experience:

• Reception or Administrative: 2 years (required)
• Legal Assistant: 1 year (preferred)

Work Location: Hybrid remote in Nepean, ON K2E 8A5