Legal Assistant

Agency Information: Kansas Department of Labor

The Kansas Department of Labor (KDOL) assists in the prevention of economic insecurity through unemployment insurance and workers compensation, by providing a fair and efficient venue to exercise employer and employee rights, and by helping employers promote a safe work environment for their employees. This facilitates compliance with labor laws while enabling advancement of the economic well-being of the citizens of Kansas.

At KDOL, our employees are our most valuable resource. We encourage our employees to grow and advance by participating in job shadowing/training opportunities within KDOL. We value work-life balance and offer flexible schedules and telework opportunities.

As a quickly growing agency, we are always looking for passionate, talented and creative people to join our team. If you’re looking for a challenge that will lead you to the next level of your career, you’ve found the right place. Come grow with us!

Learn more @ dol.ks.gov

About the Position

• Who can apply: External
• Classified/Unclassified Service: Unclassified
• FLSA Status: Non-Exempt
• Full-Time/Part-Time: Full-Time
• Work Schedule: Monday – Friday, 8:00am – 4:30pm
• Eligible to Receive Benefits: Yes
• Veteran and/or Disability Preference Eligible: Yes. See below for description.
• Office Location: Onsite, Topeka
• Application Due: Tuesday, March 31, 2026
• Compensation: Starting at $21.47 per hour * Competitive compensation commensurate with education, legal training, and relevant experience

Employment Benefits

• First day of employment coverage under the State’s comprehensive medical and prescription drug coverage and dental plan.
• Additional voluntary options including vision, hospital indemnity, accident and critical illness insurance plans and flexible spending accounts.
• Retirement and deferred compensation programs
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Employee discounts with the STAR Program
• We celebrate employee appreciation and host socializing events

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities: Legal Assistant

The Kansas Department of Labor, Workers Compensation, is actively recruiting a Legal Assistant. This position presents an opportunity for someone who is interested in gaining practical experience within a professional legal environment that supports mediation and administrative dispute resolution. The role provides direct exposure to legal processes, case management systems, and collaboration with attorneys and agency leadership.

Key Responsibilities

• Assist the Ombudsman Supervisor with coordinating mediation conferences by contacting parties via phone or email to schedule sessions.
• Prepare and distribute mediation conference notices, obtain participant signatures, upload documentation to case records, and disseminate mediation conference reports.
• Create and manage calendar events and video conference links for mediation sessions.
• Enter mediation activity and case information into internal tracking systems and the Division’s OSCAR case management system.
• Assist with compiling aggregate mediation data used for internal and external reporting.
• Support the Assistant Director by scheduling medical fee dispute hearings and preparing notices for informal and formal hearings, while documenting case activities in OSCAR.
• Assist Staff Attorneys with locating and requesting physical self-insurance files from Records Management for case preparation and review.

Professional Experience

This position provides hands-on exposure to mediation coordination, hearing preparation, legal documentation, and case management systems while working closely with attorneys and legal leadership. The role offers valuable experience for individuals pursuing long-term careers in the legal profession.

Minimum Qualifications

• High school diploma or equivalent.
• A minimum of one year of experience, or equivalent training, in the use of office computers and software such as the Microsoft Office Suite, internet browsers, or comparable applications. Proficiency in computer keyboarding is required.
• Ability to coordinate with multiple individuals to schedule appointments using MS Outlook and video conferencing applications such as Zoom or MS Teams. Demonstrated ability to communicate professionally and effectively, both orally and in writing, using business-standard English.

Preferred Qualifications

• One year of experience as a legal assistant.
• Strong organizational and communication skills.
• Professional interest in mediation, dispute resolution, administrative law, or litigation support.

Pre-Employment Requirements:

• Pre-employment background screening
• State of Kansas Tax Clearance Certificate. The successful applicant (even non-residents) must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website within 10 days of the date the applicant has been offered the employment position. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact (785) 296-3199. Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.

KDOL Recruiter Contact Information:

Email: KDOL.HumanResources@ks.gov
Mailing Address: 401 SW Topeka Blvd., Topeka, KS 66603

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
• Check your email and My Job Notifications for written communications from the Recruiter.

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Résumé
• Cover Letter
• DD FM 214 (if you are claiming Veteran’s Preference)

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Preference Eligibility:

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

2024 Senate Bill 333 creates an employment preference for qualified job applicants that have physical, cognitive and/or mental disabilities when applying for state jobs. The preference is available to individuals who are not currently working for the State of Kansas who apply for a State job, as well as to current State employees who apply for a different job or promotion.

Learn more about claiming Disability Preference

PLEASE NOTE: The documentation verifying a person’s eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS either by fax, email or post office mail as indicated:

These documents should be sent by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed or delivered in-person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison St Suite 260
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.