Legal Assistant

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MUTTARTS LAW FIRM has an immediate opening for a LEGAL ASSISTANT / PARALEGAL.

The assistant will provide legal and administrative support to lawyers in various practice areas, including estate planning and probate, corporate/commercial, property, and litigation, as well as overflow support.

Office hours are 8:30 am to 5 pm weekdays. Some flexibility and additional hours will be required on occasion.

SALARY will be commensurate with experience.

AREAS OF RESPONSIBILITY

• Effectively managing client intake, obtaining required information for identification purposes, accurate contact information, etc.
• Opening associated files (physical and accounting.
• Accurate preparation of letters and documents
• Filing and organization of files
• Culling and closing files
• Maintaining calendars including appointment scheduling, deadlines, closing dates, etc.
• Ensuring lawyer(s) provided with progress updates
• Timely follow-up of outstanding items
• Communicating promptly and effectively (oral and written) with all involved parties (e.g. client, lawyers, colleagues, etc.)
• Maintaining current time records and capturing billable hours accurately, when requested

QUALIFICATIONS

• Administrative experience and/or related formal education
• Exceptional organization and time management skills
• Ability to work independently and adapt to changing demands
• Demonstrated discretion and sound judgement with high degree of integrity and trust in handling of highly sensitive confidential information
• Ability to effectively prioritize, track, and follow-up on outstanding items
• Calm under pressure with superior interpersonal skills
• Capacity to meet deadlines and manage multiple competing priorities
• Strong analytical skills to effectively think a problem through and offer resolutions
• Clear and effective written and verbal communication skills
• Superior attention to detail and high degree of accuracy
• Strong typing skills and significant experience with MS Word, Excel and Outlook
• Experience with PC Law or other legal accounting software is an asset

ABOUT US

MUTTARTS LAW FIRM is an established law firm with offices in Kentville, Kings County, NS. It serves individuals, businesses, farms, vineyards and wineries, developers, and municipal governments.

Job Types: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Vision care

Education:

• Secondary School (required)

Language:

• English (required)

Work Location: In person