Legal Secretary/Receptionist

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Brian Duffy Solicitors are seeking to recruit a full-time Legal Secretary/Receptionist to join our busy practice in Portlaoise, Co. Laois. The ideal candidate will have previous experience working in a legal office and will be organised, professional and capable of managing a busy front-of-house role.

Key Responsibilities

• Managing the reception area, greeting clients and visitors in a professional and welcoming manner.
• Answering telephone calls and directing them to the appropriate staff member.
• Handling client queries and liaising with third parties where required.
• Diary management and scheduling appointments.
• Dictaphone typing and preparation of legal documents and correspondence.
• Managing incoming and outgoing post.
• Scanning, filing and maintaining organised client files (physical and electronic).
• General administrative support to solicitors and office staff.

Essential Skills and Qualifications

• 2+ years’ experience working in a legal office.
• Familiarity with legal case management systems.
• Proficiency in Microsoft Word, Outlook and general office IT systems.
• Excellent written and spoken English.
• Strong attention to detail and organisational skills.
• Ability to work under pressure and prioritise workload.
• Strong communication and interpersonal skills.
• Ability to work both independently and as part of a team.
• A friendly, professional and proactive attitude towards clients and colleagues.
• Ability to handle confidential information with discretion.

Job Type: Full-time

Work Location: In person