Maintenance Coordinator

Maintenance Coordinator

Responsibilities
The Maintenance Coordinator will play a pivotal role in ensuring the seamless operation of the maintenance team and processes. Flexibility is key, as additional duties beyond those listed may be required. Key responsibilities include:

Core Responsibilities

Workflow & Documentation Management:

• Coordinate and document Planned Maintenance (PM) activities and Work Orders (WOs).
• Use SAP S/4 HANA to manage maintenance schedules, ensuring timely task completion.
• Develop and maintain a comprehensive database for PM activities, calibration schedules, and spare parts inventory.
• Organize the physical stores and conduct regular inventory counts.
• Monitor workflow across the Maintenance Team and ensure smooth operations.
• Classify and compile WOs by type, such as equipment repairs, production support, process improvements, root cause analysis, building maintenance, electrical work, and more.

Maintenance Oversight:

• Level PMs and calibration tasks evenly across technicians.
• Report on closure rates and escalate overdue tasks as needed.
• Collaborate with Production Planners and Supervisors to schedule maintenance work efficiently.
• Distinguish between reactive and proactive maintenance needs and prioritize accordingly.
• Assist in measuring maintenance performance and identifying improvement areas.
• Support the Engineering Director and Maintenance Lead in analyzing breakdown causes and implementing corrective actions to prevent recurrence.
• Investigate and document procedural and operational deviations to support compliance efforts.
• Arrange repairs, including equipment overhauls, part replacements, and fabrication of new components.
• Coordinate and supervise external vendor maintenance activities to ensure standards are met.
• Support adherence to regulatory requirements and internal equipment maintenance procedures.
• Maintain a safe work environment by enforcing safety systems like Lockout-Tagout (LOTO), permit-to-work systems, and conducting risk assessments.
• Liaise with suppliers to ensure proper stocking of spare parts and materials.
• Periodically review inventory to avoid shortages and optimize stock levels.
• Maintain accurate and up-to-date documentation for all maintenance activities.
• Ensure compliance with company policies and reporting procedures.
• Perform analyses and special projects as assigned.
• Assist in maintaining operational efficiency across maintenance functions.

Skills & Qualifications

• Experience:
• 3–5 years of experience as a Maintenance Planner or Coordinator.
• Proficiency in SAP S/4 HANA is essential.
• Completion of a mechanical, electrical, or instrumentation apprenticeship or an equivalent diploma (NCEA) in Engineering is preferred.
• Strong background in maintenance, with mechanical, electrical, or instrumentation skills.
• Familiarity with engineering/process instrumentation and plant utility systems.
• High attention to detail, with an organized and methodical approach to workload management.
• Ability to work independently and as part of a collaborative team.
• Strong communication skills and problem-solving ability.
• Knowledge of non-manufacturing processes and utilities.
• Commitment to maintaining safety, quality, and compliance standards.

This role is integral to ensuring the reliability, safety, and efficiency of plant operations. The Maintenance Coordinator will be a cornerstone in driving operational excellence and ensuring the maintenance team delivers consistently high standards.

Job Type: Full-time

Additional pay:

• Bonus pay

Benefits:

• Company events
• Company pension
• Private medical insurance
• Sick pay

Schedule:

• Monday to Friday

Work Location: In person