Management Assistant

• Join the team at New Zealand’s Aluminium Smelter (NZAS) where, as part of the Global Rio Tinto family, we produce some of the world's purest, low carbon Aluminium

• Benefits on offer include flexible working options, Rio Discounts Program, comprehensive leave policy and individual wellbeing support

• Permanent full-time position located in Invercargill, working a Monday-Friday roster

About the role

Finding better ways to provide the materials the world needs.

New Zealand’s Aluminium Smelter (NZAS), known as Tiwai by locals, are on the look-out for curious minded individuals who want to take on a rewarding career with us! 2025 is set to be an exciting year for our teams, with activities across a range of site-based initiatives for both people and processes.

We are looking for a site-based Management Assistant to provide varied administrative support to a number of departments at NZAS.

We are an open, connected global team that includes some of the industry’s best and brightest minds. We offer competitive, performance-focused remuneration and a wide range of benefits to reward your contribution. With a global reach, the opportunities to develop and grow your career are broad and exciting.

Reporting to two departments managers, you will be:

• Assisting with visitors to site including preparation of schedules, organizing PPE and equipment, and calendar organization

• Using SAP to place orders for equipment, clothing, and stationary and logging work orders

• Organising on-site and off-site meetings, preparing meeting documentation and taking minutes as well as organising venues, assisting with equipment set-up and catering orders

• Assisting with day-to-day general enquiries and providing ad hoc support

• Managing calendars for Senior Leadership

• Coordinating travel management for internal and external staff, visitors, and new starters

• Managing/updating email distribution lists

• Updating site safety documentation including current best practice and evacuation documentation

• Assisting with ensuring a smooth onboarding process for new starters including organizing PPE and supporting leaders with new starters

• Using Adobe, Adobe Pro and DocuSign for documentation on a regular basis

• Coordinating the monthly Safe Work building check with the selected representatives, as well as sending new rosters, email alerts and meeting requests

• Coordinating expense management

What you’ll bring

• Strong administrative skills and experience with a strong customer service focus

• Experience using the Microsoft Office suite including Word and Excel, as well as Teams for communication

• Experience with software programs including Docusign and SAP or similar

• Experience with travel and expense management and use of systems relating to this

• Ability to manage your time and responsibilities and work under pressure if required

• Attention to detail as well as having a positive and helpful approach

• Experience updating intranets and using PowerBI would be advantageous (but not essential)

What we offer

• Permanent opportunity based in Invercargill New Zealand

• Great opportunity to join a global mining organisation offering outstanding personal development and career opportunities

• A safety-focused and inclusive working environment

• A competitive salary package with annual cash incentive awards (STIP)

• Excellent retirement plan

• A comprehensive leave policy that covers all moments that matter in life (vacation/annual, paid parental leave, short term sick leave, paid holidays)

• Ongoing individual wellbeing support for you and your family for personal and professional matters

• Generous Rio Tinto employee share program

• Flexible working arrangements available

Where you’ll be working

Rio Tinto Aluminium – Pacific Operations. Rio Tinto is a global leader in aluminium, one of the world’s most widely used metals.

Active in the sector for more than 110 years, today we operate large-scale, high-quality bauxite mines and alumina refineries, and have the world’s most modern and competitive aluminium smelter portfolio.

Our Pacific Operations sites are located along the east coast of Australia, at the tip of the Northern Territory and in New Zealand’s south. With more than 6,000 employees, we operate a full value chain approach—mining, refining and smelting. Our portfolio includes four bauxite mines, two refineries, four smelters and one power station, and is supported by technical experts located in our Brisbane hub, including a fully operational Operations Centre for our bauxite mines https://tiwaistories.co.nz/

Invercargill, New Zealand’s southernmost city is the commercial hub of Southland. The city is famous for its’ easy access to outdoor adventure—fly fishing, snow sports, rugged terrain, waterfalls and wildlife—with a balance of all the modern facilities you would expect from a thriving city, with well-regarded schools, childcare, restaurants, creative and cultural experiences, shopping and sporting opportunities.

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.