Manager Inventory Procedures

Job Description:

This position is responsible for the effective management and operations of the care site’s procedural (Perioperative/Cath Lab/IR) services supply chain inventory and its related ERP systems. The focus of this role will include the optimization of the surgical/procedural services supply chain distribution strategies; enhancing supply chain management’s services/working capital with care providers while creating the most efficient system of delivery. Ensures cost efficient and effective delivery of materials, alignment of vendor resources, appropriate supply cost reduction, standardization and utilization of supplies, and work process improvement through qualitative and quantitative measures. This position is also responsible for on-going associate development, training (including cross training) and coaching/mentoring to supervised staff. Service excellence and SCL Health mission and values are exhibited consistently in all aspects of this job, modeling the SCL Service and Behavior Standards for all customers and contacts.



This role is M-F- 7am-4pm. No on call, weekends, or holidays

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position is over Perioperative Supply Chain. This role oversees the inventory and caregivers in Supply Chain that work in the OR space.

Functional:

1. Planning: Establishes, implements, and administers department goals, objectives, policies, procedures, new programs and services. Makes forecasts based on volume trends to meet budget, staffing, and inventory needs. Ensues departmental goals are compatible with and enhance hospital and SCL Health overall goals and objective

2. Organizing, Staffing, and Development: Maintains a competent and motivated staff through appropriate selection, training, discipline, feedback, and termination of subordinate personnel as needed. Develops staff through assessing performance and promoting education and training. Promotes employee empowerment.

3. Directing and Leading: Acts as a role model for organization values and behaviors; communicates mission, vision, and values. Works to align function and processes to work as a system. Leads teams, conducts effective meetings, removes barriers, and engages in synergistic problem solving through effective communication, delegation, coaching/counseling, and active listening. Leads by respect, integrity, example, and service. Promotes trust.

4. Controlling: Ensures cost effective operation of all assigned areas (Operating Room, Cath Lab, IR inventories for example) while assisting with appropriate budget preparation, monitoring, and controlling of assigned department inventory expenses associated with procurement, receipt, distribution, and charging of medical supplies. Identities and implements methods for reducing operational, supply, and equipment expenditures while focusing on supply reduction, standardization and utilization. Manages the coordination of updates for the MMIS system and ensures department compliance. Maximizes revenue capture by ensuring effective patient charge procedures are met. Ensures compliance with JCAHO, CDC, and other state and federal regulatory agencies.

5. Building Relationships: Interacts frequently with physicians, nurses, department managers, supervisors, and other professional and nonprofessional staff members to provide Supply Chain Management inventory services. Assess customer satisfaction levels while obtaining direct feedback regarding the department performance, resolves problems, and identifies new opportunities to improve services and cost effectiveness. Promotes positive customer service attitude both within and outside the department by maintaining effective working relationships. Promotes win-win relationships with contracted vendors and other suppliers.

6. Improving Organizational Performance: Ensures all department products and services are provided in accordance with hospital needs and expectations. Identifies and implements methods for reducing supply and equipment expenditures, leads teams and contributes to efforts to improve standardization and utilization, resulting in increased efficiency and customer satisfaction. Interacts with all levels of SCL Prime Vendor to ensure program is meeting and/or exceeding facility expectations.

Value Analysis/Product Introduction:

• Attends surgical services VAT and other team meetings as needed to discuss new products and product introduction.

• Creates care site standardization team for operating room to identify savings and standardization opportunities. • Serves as an inventory gatekeeper ensuring proper analysis, review and contract compliance of products and/or equipment

• In cooperation with sourcing and category management provides ongoing investigation and implementation of new and replacement products

• Reviews utilization patterns and reports unusual variances; reports reduction opportunities.

• Serves as liaison between supply chain, staff and vendors to ensure accurate and timely product conversions

Leadership Communications and Skill:

• Supports, provides, clarifies, and ensures adherence to care site, system, and departmental direction and policies and incorporates department within the strategic goals of the hospital.

• Encourages and uses positive human resource practices throughout the department, including: mentoring, using performance management techniques – setting objectives, providing feedback, evaluating results, defining roles and responsibilities with direct reports, training and developing staff, using coaching/counseling to improve or sustain performance and making effective hiring, promotion, transfer, disciplinary, and termination recommendations.

• Effectively directs his/her group through change management processes and facilitates groups to achieve desired results reflecting the group’s ideas and input.

Business Acumen:

• Possesses a thorough understanding of the surgical services environment and keeps current on industry developments.

• Assures timely completion/accountability of surgical services budgets, data reporting, human resource activities, employee communication and other functions as assigned.

• Examines alternative methods of providing required services in order to reduce departmental supply and personnel costs.

• Combines ethical judgment with technical skills within the policy and legal guidelines of the institution: understands the legal, social, economic and political forces which influence the health care system.

Organizational Responsibilities:

• Respects and appreciates individual differences in perspective and background: recognizes others as individuals by showing respect for their beliefs/values and treating them with fairness and understanding.

• Understands the organization’s mission, vision, values, and strategies and how they shape the organization and integrates the mission, vision and values into departmental activities and uses them as a guide in decision making.

• Understands how the organization operates and evaluates the impact of his/her decisions on other work teams, promoting teamwork across the organization.

Additional:

• Adheres to all department and care site policies and procedures.

• Attends continuing education programs, including, but not limited to, process improvement events, service excellence, and SCL informational offerings as required.

• Maintains a clean and safe working environment in accordance with OSHA and other regulatory guidelines.

• Position will have access to Medical supplies - both reusable and disposable, patient instrument trays, sharps, and any supply needed to care for patients

• When required to perform their job duties, employees may have access to restricted areas, including medication rooms, after notification of personnel responsible in these areas.

• In addition to the responsibilities described above, the role may include such other responsibilities, and duties as assigned from time to time, based upon SCL Health needs or requirements.

• (All SCL jobs) Promotes mission, vision, and values of SCL Health, and abides by service behavior standards.

• (All SCL jobs) Performs other duties as assigned.

• (If applicable) May be required to float to other departments (within scope of competency and qualifications) based on business need.

• (If applicable) May be required to be placed on-call during a regularly scheduled shift.

EDUCATION

Required:

• Bachelor’s degree in business administration, natural science, or medical related field.

• Master’s degree or working toward a Master’s degree is preferred for advancement.

Preferred:

• BA or BS in Business, Natural Sciences, Medical related, Supply Chain, or related degree preferred.

• RN preferred – especially in an operating room environment.

• 7 or more years’ experience in Supply Chain Operations

• In-depth knowledge of Perioperative/Cath Lab/ Interventional Radiology operations • Evidence of recent and relevant continuing education and personal improvement.

CERTIFICATION, REGISTRATION, LICENSE (*indicates primary source verification requirement)

Required:

Preferred:

• RN preferred – especially in an operating room environment

EXPERIENCE

Required:

• 3 – 5 years managing multiple associates in a complex environment.

• Requires a minimum of five to seven years of inventory management experience which includes extensive knowledge of medical/surgical supplies, computerized inventory control, charge capture systems and par-level replenishment methods.

• Experience managing complex multi-million dollar surgical services inventories and reducing inventory values as they flux based upon patient volume and case mix index indicators.

• Effective organizational, communication and human relations skills are necessary as the incumbent will be coordinating several projects simultaneously and working closely with department managers and all levels of staff and subordinates.

• Knowledge of MMIS, preferably Lawson, Epic, Par Excellence or other related inventory system. Preferred:

KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements list must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills and Attributes:

• Project Management – Manage a portfolio of complex projects. Provide guidance to direct reports on effective project management.

• Stakeholder Management – Identifies and manages key relationships with department directors and senior leadership at the care site and system.

• Lean and Business Process Re-Engineering – Lead projects to lean out and redesign supply chain processes.

• Strong Analytics – Statistical analysis necessary to be able to assimilate large amounts of data to identify key supply chain trends or opportunities.

• Communication Skills - Able to communicate with all levels effectively and provide excellent customer service.

• Presentation Skills – Ability to develop and give presentations to senior leadership.

• Effective negotiation skills, organized, attentive to detail. Ability to work under tight deadlines and take direction from multiple parties. At the same time, able to make independent decisions and take responsibility for them.

• Able to work with multiple priorities while reporting to multiple superiors.

• Familiarity with ERP system supply chain module, Outlook, Excel, Word and Page 5 of 8 PowerPoint.

• People management and maximization – Builds a highly effective team by attracting new talent and developing the existing skills of existing leader. Creates career development and succession plans for the care site team.

• Internally, interacts with care site senior leadership, department heads, physicians, clinicians and with colleagues in system SC while managing local supply chain staff.

• Externally, develops good working relationships with supply vendors and holds them accountable to SCL Health Supply Chain policies.

• Supervision is limited; the nature of the work is such that it is performed to a large extent on one’s own responsibility after assignments are made.

Physical Requirements:

Location:

Good Samaritan Hospital

Work City:

Lafayette

Work State:

Colorado

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$33.01 - $50.97

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

All positions subject to close without notice.