Maternity Cover Contract - Office Administrator (6+ Month Contract)

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About Us :

We are an award-winning product design + R&D agency specializing in breakthrough product innovation. We partner with the world's most ambitious brands to create transformative product pipelines.

Job Overview

We are on the lookout for an organized and people centered office administrator to join our Design team on a 6 month maternity cover contract, with possibility of extension. If you have a natural ability to create a welcoming and supportive environment, we want to hear from you. This role will be based full-time and on-site at our headquarters in Dublin, Ireland.

About the Role:

The Office Administrator plays a key role in ensuring the smooth day-to-day operation of the office. This role provides administrative, organizational, and operational support to the team, helping to maintain efficient processes, a well-run workplace, and a positive experience for staff and visitors.

Key Responsibilities:

• Manage general office administration, including record-keeping, shipping and logistics and ordering materials
• Welcome visitors and prepare the studio and meeting rooms for client visits, including arranging teas/coffees and ordering catering
• Upkeep and maintain cleanliness of the studio, including managing internal team rotas
• Answer and direct phone calls, emails, and other correspondence
• Arrange Travel and accommodation bookings as necessary
• Manage employee and contractor time sheets
• Prepare reports, presentations, and internal communications as required
• Order and manage office and kitchen supplies and liaise with external suppliers, contractors and cleaners
• Support onboarding of new employees
• Maintain office systems, databases, and contact lists
• Assist with basic finance administration such as invoice processing and expense tracking
• Ensure the office environment is organized, safe, and welcoming
• Provide ad hoc administrative support to managers and teams as needed

Experience and Qualifications

• Proven experience in an administrative, office support or hospitality role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to prioritize tasks and work independently
• Confident using Microsoft Office (Outlook, Word, Excel, Teams) or similar tools
• Professional, friendly, and service-oriented approach
• Familiarity with basic finance administration (Desirable but not essential)

Benefits

• 21 days holiday per year plus 2 additional days during Christmas along with public holidays
• Company Pension Plan
• Bike to Work Scheme
• On-Site Parking
• Supportive Team Environment with opportunities for growth
• Company Events

If you are a friendly and detail-oriented office administrator, please apply via the link attached.

Job Types: Full-time, Fixed term
Contract length: 6 months

Pay: €30,000.00-€35,000.00 per year

Experience:

• office administrator: 2 years (required)
• Financial administration: 1 year (preferred)

Work authorisation:

• Ireland (required)

Work Location: In person