Medical Affairs Administrative Assistant

Are you looking for an opportunity to support a dynamic Medical Affairs team of 13 people in a forward-thinking organization? We are seeking a reliable and proactive Medical Affairs Administrative Assistant to join our team in Denmark. If you're organized, detail-oriented, and thrive in a collaborative environment, we would love to hear from you!

Role Summary: In this role, you will provide essential administrative support to our Medical Affairs (MA) team, helping ensure everything runs smoothly. This position reports directly to the Country Medical Director Denmark and offers a unique chance to be part of a diverse and inclusive workplace.

Please submit your resume and a cover letter detailing your relevant experience by December 6th.

Responsibilities:

• Coordinate and administer core medical affairs activities, including consultancy meetings and medical education events.
• Process purchase orders, payment requests, and manage budgets using SAP.
• Serve as a primary point of contact for external collaborators, ensuring clear communication and compliance with local requirements.
• Liaise between MA global teams and local collaborators to facilitate operational efficiency and compliance.
• Optimize operating procedures to enhance overall productivity.
• Help onboard new hires in the Medical Affairs team.
• Manage ad-hoc projects initiated by the Medical Affairs team.
• Adhere to all internal and external ethical standards during the execution of your responsibilities.

Essential Qualifications:

• High school diploma.
• Experience in the pharmaceutical industry.
• 3+ years of administrative experience supporting multiple stakeholders.
• Strong communication skills with attention to detail.
• Ability to handle difficult situations effectively.
• Have an excellent attention to details and ability to prioritize.
• Proficiency in Danish and English, with advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with SAP for processing financial documents.

Preferred Qualifications:

• Experience with event planning and coordination.

• Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).

What do we offer?

• Exciting work in an innovative company

• Great team spirit in a diverse environment

• If you reach your goals, we have a bonus scheme in place

Other benefits:

• Generous Pension Scheme

• Private Health Insurance

• 25 vacation days + approximately 5 company closing days

• Subsidized lunch and other benefits

We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we “follow the science” that great medicines can make a significant impact to our world. We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.

Our Medical Affairs team advances patient care by engaging in scientific exchange with external medical experts and industry professionals ensuring the scientific value of our products is realized. We engage and train internal employees to ensure that they thoroughly comprehend the science behind the medicine and review further unmet medical needs to bolster collaboration and further differentiate our portfolio.

If you’re ready to contribute meaningful medical affairs work in this engaging and supportive team, apply today!