Medical Office Manager

Job Posting: Office Manager (Full-Time) Start Date 1/9/2025

Position: Office Manager
Type: Full-Time
Salary Range: $60,000 - $65,000 annually, with a competitive bonus structure
Schedule: Monday through Friday
Location: Family Medicine Office

About Us

We are a dedicated family medicine practice with long standing ties to the community focused on delivering compassionate, patient-centered care. Our team values collaboration, professionalism, and excellence in service. We are seeking an experienced and motivated Office Manager to oversee the daily operations of our medical office and ensure a smooth, efficient, and welcoming environment for both patients and staff. Office Manager will report directly with MD Owner, with a collaborative Administrator for additional support.

Key Responsibilities

The Office Manager will be responsible for managing the administrative and operational aspects of our practice. Primary duties include:

• Leadership and Staff Management:
• Supervise, train, and support administrative and clinical staff.
• Conduct regular staff meetings and performance evaluations.
• Foster a positive and productive work environment.
• Operational Oversight:
• Manage office workflows and ensure efficient patient scheduling.
• Oversee billing, coding, and insurance claims processes.
• Monitor compliance with healthcare regulations and office policies.
• Monitor and contribute to Managed Care Oversight.
• Financial Management:
• Manage timekeeping, prepare and submit payroll.
• Track and report key financial metrics via QuickBooks.
• Implement strategies to optimize revenue and reduce costs.
• Patient Relations:
• Address patient concerns and resolve issues promptly.
• Maintain a high level of customer service and patient satisfaction.
• Technology and Records Management:
• Oversee the use of the EMR system (experience with Athena EMR is a plus).
• Ensure proper maintenance of patient records and confidentiality.

Qualifications

• Bachelor’s degree in healthcare administration, business, or a related field (or equivalent experience).
• Minimum of 3-5 years of experience in medical office management.
• Experience with Accountable Care Organizations, Metrics and Performance based care.
• Strong leadership and organizational skills.
• Knowledge of medical billing, coding, and healthcare regulations.
• Proficiency in EMR systems (Athena EMR experience preferred but not required).
• Excellent communication and interpersonal skills.
• Ability to multitask and problem-solve in a fast-paced environment.

Benefits

• Competitive salary with performance-based bonus opportunities.
• Paid time off includes sick, vacation and holidays.
• Comprehensive benefits package.
• Opportunities for professional growth and development.

How to Apply

If you are a proactive and detail-oriented leader looking to make a meaningful impact, please submit your interest via Indeed.

We look forward to welcoming an Office Manager who is passionate about operational excellence and outstanding patient care!

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person