Middle Years Student Support (Years 7-9)

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

General Work Description

This key position is administrative support for Middle School Leaders within the College. Located in the Middle School Office. The role has many and varied duties and requires someone who has an ability to adapt, to work as part of a team, to take initiative, while being able to support and direct Middle School as required.

Experience in the management of a very busy school office is required. The position requires knowledge and skills in the use of Compass. The position requires knowledge of word processing and other applications such as Excel, Publisher and Outlook

Customer Service

Provide excellent customer service to Middle School staff, Middle School students and visitors to the College for Middle School purposes.

Provide straightforward advice and/or handling of customer/supplier/visitor/staff enquiries, over the phone or in person.

Communicate effectively and positively with members of the Middle School community including students, staff and parents/carers.

Provide support or care to students where necessary and communicate with relevant stakeholders ¿ staff and parents/carers.

Under direction of the Business Manager and Middle School Leaders, coordinate, organise and determine work priorities within the Middle School area to ensure the efficient operation to meet accountability requirements according to Department of Education (DE) Procedures and Guidelines and agreed College Procedures.

List of jobs/tasks to be the responsibility of the Middle Years Student Support Assistant

Under the direction of the Business Manager, Principal Team and/or Middle School Leaders, all tasks need to be followed in accordance with our College Processes, in a timely manner.

Attendance

This is a key role. The Middle Years Student Support Assistant is responsible for accurate attendance data.

¿ Ensure all attendance is processed accurately for Middle School students

¿ Liaise with teachers regarding accuracy of student attendance records eg. Class rolls

¿ Manage all Middle School students signing in and out (eg. medical appointment, Duke of Ed)

¿ Generate, correct, edit and forward Daily attendance reports to House Leaders for action

¿ Ensure all absences have documentation either parental/medical

¿ Monitor students with late attendance weekly and follow College guidelines in dealing with this

¿ Issue warning for late students and advise the House Leader of these and when detentions are required for Years 7-9

¿ All actions given in relation to attendance are recorded on Compass via Chronicle (late warnings, whole day absences)

¿ Meet with House Leaders to discuss attendance concerns (irregular or frequent absences)

¿ Flag any students who are at risk of breaching attendance requirements

¿ Follow up students who fail to sign in/out with relevant House Leader

¿ Follow-up detention attendance for Years 7-9 and liaise with Middle School Leaders

General Duties

This is a key role and integral in providing support to the Middle School of the College.

¿ Answering and attending all phone and general enquiries for the Middle School office staff

¿ Handle all enquiries relating to Years 7-9 Middle School students

¿ Assist in the organisation of House events as directed by the Heads of School

¿ Undertake bulk mail out correspondence for Middle School students and families

Provide administrative assistance and organisation as directed by the Heads of School and Assistant Principal for the following Middle School Programs:

o Launch - purchasing goods and items for Passion Projects, and any other resources required

o LEAD Passion Projects- purchasing goods and items and any other resources required

o LEAD Melbourne - creating student/staff booklets, booking excursions, creating events and any other resources required

o Peer Support - creating staff/student booklets, and any other resources required

o Transition and enrolments - creating Year 7 Orientation (and mini-orientation) documentation, supporting the execution of the day, preparing acceleration documentation to send to students and families, and any other resources required

o Student Wellbeing - creating events for Wellbeing Days, and any other resources required

o Camps - creating staff/student booklets, creating events, follow up on consent/payment, and any other resources required

o Year 9 exams - lead the administrative support for the exams, including special provisions documentation, timetable, and any other resources required

o Awards and assemblies - lead the administrative support for celebration assemblies, including creating certificates, ordering medals, and any other resources required

¿ Prepare course Subject Selection and subject Acceleration correspondence as required

¿ Compile reports analysis and identification of students at risk for House Leaders and Careers and Pathways teams

¿ Triage students exited from class before sending to see House Leaders, Heads of School or Assistant Principal

¿ Issue and chronicle passes as required

¿ Stocktake and ordering of all stationary for the Middle School office

¿ Ensure PL is undertaken annually and be familiar with current DE guidelines and policies

¿ Other duties as directed by the Principal, Business Manager, Heads of Middle School and House Leaders

Responsible to:

¿ Business Manager

¿ Middle School Leaders

¿ Middle School Assistant Principal

Liaise with:

¿ House Leaders

¿ Teachers

¿ Middle School Leaders

¿ Students

The Education Support ¿ Middle Years Student Support Assistant is a part of the Education Support Team, whose responsibility is to work co-operatively as part of the team, ensuring a professional, productive, friendly and efficient workplace. This effectively leads towards better student outcomes.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

To meet the needs of the students, this is a full-time position - Monday to Friday (5 days) 8:30am to 4:36pm

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

With a student enrolment in excess of 1450, and located on 5.4 hectares in the City of Banyule, Viewbank College provides outstanding educational opportunities to families in Rosanna, Heidelberg, Viewbank and surrounding suburbs. The College is academically focused and has a high level of participation in other curriculum areas such as Music and the Visual & Performing Arts.

The College has developed a strong and tangible ethos based around hard work, respect for learning, the rights of others and the pursuit of success. Through the very successful student leadership program, the house program and a series of large general assemblies, the College promotes involvement, student participation and service to others. The College's sporting teams are regularly successful right through to the state level. The College production, the debating program, public speaking and the previously mentioned Music Program and the Social Action group are ways students can become involved and inspired.

The College Curriculum is a standard academic curriculum with VET subjects offered off campus. The College offers German and Japanese through to Year 12 and Music Performance is a strong VCE subject. The Instrumental Music program has 300 active participants and the College employs 20 instrumental music teachers. The College has a much sought after Enhanced Accelerated Program and a stratified Maths program at Year 10. The College is starting to pilot a modified VCAL program.

The College maintains buildings and facilities to a high standard with well - equipped classrooms and staff rooms, complete with data projector facilities. A 1:1 laptop program was introduced in 2015 and has been expanded to include all year levels. Other valuable facilities include a well-resourced library and our new 420 seat Performing Arts Centre and STEAM Complex which opened in July 2018.