Office Admin Assistant

About us

Miss Paper Cut is a small business in Markham, ON L3R 1J4. We are agile, creative, and fast-paced.

Our work environment includes:

• Modern office setting
• Safe work environment
• Lively atmosphere
• Flexible working hours
• Casual work attire

We are seeking a detail-oriented and organized Administrative Assistant to join our team at Miss Paper Cut, a thriving print shop specializing in [e.g., custom printing, signage, promotional materials]. The ideal candidate will play a vital role in supporting daily operations, providing excellent customer service, and ensuring efficient administrative processes.

Administrative Support:

• Answer and direct phone calls, emails, and in-person inquiries professionally.
• Schedule appointments and maintain calendars for production and client meetings.
• Manage office supplies inventory and place orders as needed.
• Assist with record-keeping and file management (both digital and physical).

Customer Service:

• Provide information about services, products, pricing, and timelines.
• Process orders, including creating and managing invoices, quotes, and work orders.
• Resolve customer inquiries and escalate issues to the appropriate team members when necessary.

Production Coordination:

• Communicate with production staff to ensure timelines and specifications are met.
• Track and manage job progress, updating clients on the status of their orders.
• Collaborate with team members to streamline workflow and maintain deadlines.

Financial Support:

• Process and manage payments
• Prepare basic financial reports, including tracking sales and expenses.

Required Skills and Qualifications:

• High school diploma or equivalent; associate degree preferred.
• 1-2 years of administrative or customer service experience, preferably in a print shop environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic knowledge of bookkeeping software or systems.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to work collaboratively in a fast-paced environment.

Preferred Skills:

• Experience with Adobe Illustrator and/or Adobe Photoshop
• Knowledge of printing and design terminology
• Familiarity with social media and marketing support is an advantage.

How to Apply:
Interested candidates should submit a resume along with your availability.
Please send your application to misspapercutjobs@gmail.com.

We look forward on meeting you!

Job Types: Full-time, Permanent

Pay: $17.50-$22.50 per hour

Expected hours: 30 – 40 per week

Benefits:

• Casual dress
• Flexible schedule
• On-site parking

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 2024-12-11