Office Administrator

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Job Overview
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations, ensure smooth administrative functions and manage financial data. The ideal candidate will need strong bookkeeping skills with an understanding of accounting, possess strong communication, organizational, and management skills, with experience in office management, bookkeeping, and human resources. This role offers an opportunity to contribute to a dynamic team environment, help build a growing business and create systems and processes.

Duties

• Utilize QuickBooks for bookkeeping, payroll processing, and financial record maintenance
• Implement and improve systems for Financial data tracking and analysis
• Manage calendar scheduling and coordinate appointments for projects
• Oversee front desk operations, including answering the phone, handling walk-in customers and visitor reception
• Handle filing, document management, and record keeping to ensure compliance and accessibility
• Development initiatives, coordinate training & create and manage systems and processes
• Manage vendor relationships, negotiate contracts, and oversee procurement processes
• Assist with budgeting activities and monitor expenses to stay within financial targets
• Support event planning activities for company functions or client engagements
• Maintain office supplies inventory and oversee office equipment maintenance
• Ensure effective communication across departments through clear correspondence and meetings

Qualifications

• Proven experience in office administration or office management roles
• Strong proficiency with QuickBooks and calendar management tools (preferably with-in the construction industry)
• Excellent organizational skills with the ability to prioritize tasks effectively
• Demonstrated experience in human resources functions such as payroll and employee onboarding
• Background in construction office management or similar environments is a plus
• Supervising experience preferred, with the ability to lead teams efficiently
• Exceptional communication skills, including phone etiquette and professional correspondence
• Experience with event planning, vendor management, budgeting, bookkeeping, and clerical duties
• Ability to handle confidential information discreetly and maintain professionalism at all times

This position is integral to maintaining an efficient office environment that supports the organization’s goals. We value candidates who are detail-oriented, resourceful, and eager to contribute their expertise in administrative operations.

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Work Location: In person