Office Administrator

Office Administrator

Yeshivah - Beth Rivkah Colleges is an Independent School based in St Kilda East in Melbourne.

We are dedicated to providing an exceptional education to all Jewish children in a welcoming and safe environment, enabling them to achieve personal excellence and fulfilment. We also see our staff as the connect to achieving this and we prioritise them at the heart of our school operation.

We are currently seeking a highly organised and detail-oriented Part-Time Office Administrator to join our team to ensure the smooth and efficient operation of our Boy’s Secondary school.

The ideal candidate will possess excellent communication skills, a proactive approach to problem-solving, and the ability to manage multiple tasks simultaneously.

Key Responsibilities:

Office Management:

• Handle all phone calls, following a clear hierarchy for redirecting.
• Address the day-to-day needs of students, staff, and parents.

Student Administration:

• Serve as the primary contact for parent inquiries about school functions, events, and general information.
• Manage the administration around student absenteeism, truancy, and tardiness in coordination with Year Level Convenors and parents in accordance with student management policies and procedures.
• Communicate with students about school programs.
• Support the Head of School, Head of Student Well-Being, and Year Level Convenors in student administration management.
• Assist convenors in the administration of discipline policies.
• Maintain and report on student data within relevant school platforms

Communication:

• Draft and manage day-to-day correspondence via email and the school app.
• Communicate events and important information to stakeholders.
• Plan and execute school events in collaboration with the other school campuses.
• Work with Marketing and Communication staff to ensure accurate and branded communications.
• Collect and edit content for the weekly newsletter.

Maintenance and OH&S:

• Coordinate cleaning and maintenance works.
• Implement OH&S requirements in collaboration with the Maintenance team.

School Functions and Events:

• Organize school events for parents, students, and staff.
• Prepare invitations, awards, and relevant documentation.
• Ensure effective and timely communication of all events.
• Manage community diary bookings and the school calendar.
• Publicize events in collaboration with the PR manager.

First Aid:

• Administer simple and emergency first aid.
• Support student medical needs, including medication management.

Skills Required:

• Strong organizational, communication, and interpersonal skills with a warm and friendly disposition.
• High competency with Microsoft Office suite.
• Experience with Learning Management Systems (SEQTA training available).
• Excellent time management and organizational skills with the ability to multitask and prioritize.
• Ability to work autonomously and proactively solve problems.
• Ability to work effectively under pressure.
• Competency in database administration and web portals.
• Adaptability to new systems.
• Basic First Aid skills (training available).
• Team player with a high level of confidentiality.

We can offer you:

• A community school where we are dedicated and passionate about achieving outcomes for all our students.
• Collaborative and supportive environment
• EAP service should the need arise
• Additional paid public holidays

Job Types: Part-time, Permanent

Pay: $69,000.00 per year

Expected hours: 12 – 15 per week

Work Location: In person

Application Deadline: 04/12/2024
Expected Start Date: 08/01/2025