Office Administrator / Jr Bookkeeper

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Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, overseeing office functions, and supporting staff in various capacities. This position requires strong communication and organizational skills, along with the ability to manage multiple priorities effectively.

Responsibilities

• Oversee daily office operations, ensuring efficiency and effectiveness in all administrative processes.
• Manage schedules, including calendar management for executives and staff.
• Coordinate event planning and logistics for company meetings and functions.
• Assist Accounts payable/Accounts receivable .
• Handle vendor management including vendor insurance requirements
• Maintain accurate bookkeeping records using QuickBooks.
• Perform clerical duties such as filing, data entry, and managing multi-line phone systems.
• Provide front desk support, greeting visitors and handling inquiries with professionalism and courtesy.

Qualifications

• Proven experience in office administration or management roles is essential but not required if fast learner.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written, with a focus on phone etiquette.
• Familiarity with bookkeeping practices
• Proficient in QuickBooks or similar accounting software is advantageous.
• Ability to work collaboratively as part of a team while also being able to work independently when necessary. Join us as an Office Administrator where you can contribute to our dynamic team while developing your skills in a supportive environment!

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Ability to Commute:

• Southampton, NY 11968 (Required)

Ability to Relocate:

• Southampton, NY 11968: Relocate before starting work (Required)

Work Location: In person