Office Administrator/Accounts

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Job Title: Office Administrator / Accounts Assistant
Location: [Insert Location]
Salary: €40,000 – €45,000 per year (depending on experience)
Job Type: Full-time
Experience: Xero: 2 years (Required)Job DescriptionWe are a dynamic and growing construction company looking for a proactive and detail-oriented Office Administrator / Accounts to join our team. This is a new and evolving position, offering the right candidate the opportunity to shape the role and make a real impact on the day-to-day running of the business.The successful candidate will support both our finance and operations functions, working closely with internal teams across multiple EU countries and liaising with remote colleagues, so being a self-starter with strong communication skills and a motivated attitude is essential. ResponsibilitiesFinance & Accounting (Construction Focused):

• Manage accounts receivable and accounts payable across multiple jurisdictions
• Perform bank reconciliations and manage company bank accounts
• Prepare and maintain regular cash flow forecasts
• Process invoices and ensure timely payment collections
• Collaborate with our external accountants and bookkeepers
• Work closely with the commercial team on applications for payment, valuations, and construction-specific billing
• Monitor and control project costs and assist in improving financial efficiency
• Ensure accurate and up-to-date financial records using Xero
• Assist with VAT reporting and compliance, including cross-border transactions within the EU

General Office Administration:

• Handle deliveries, post, and general correspondence
• Maintain and update internal documentation, forms, and registers
• Provide administrative support to directors, project managers, and site staff
• Schedule meetings, coordinate travel arrangements, and manage calendars
• Order office supplies and manage office maintenance
• Liaise with suppliers, subcontractors, and service providers
• Support with onboarding new employees, including remote team members
• Assist with Health & Safety documentation and training records
• Perform a variety of ad hoc administrative duties to support all departments
• Continuously look for ways to improve processes and workflow

Requirements

• 2+ years of experience in a similar role
• Construction industry experience is a strong advantage
• Solid working knowledge of Xero (required)
• Familiarity with applications for payment and construction billing practices
• Experience working with EU-based teams or clients is a plus
• Self-motivated, highly organised, and able to work independently
• Excellent communication skills, particularly with remote teams
• Strong attention to detail and ability to manage multiple tasks simultaneously

Why Join Us?

• Be a key part of a growing construction company with international operations
• Help shape a newly created role with autonomy and input into how things are run
• Supportive, forward-thinking team environment with a strong culture of collaboration
• Competitive salary with opportunities to grow alongside the company

Schedule:

• Monday to Friday

Work Location:

• In-person / [Hybrid – if applicable]

Job Type: Full-time

Pay: €40,000.00-€45,000.00 per year

Benefits:

• On-site parking

Schedule:

• Monday to Friday
• Weekend availability

Work Location: In person

Reference ID: 10007
Expected start date: 01/08/2025