Office And Administration Assistant

Permanent – Full time – Salary: £23,000- £25,000 doe - Location: Newport

About AerFin

AerFin is breathing new life into aviation. We buy, sell, lease and repair aircraft, engines, and parts to maximise the value for their owners and provide a lower-cost supply of material to our airline, lessor and MRO customers. Through our deep technical expertise and high-performance culture, we deliver confidence-inspiring quality, safety and value to our customers. Our blend of industry expertise and experience – today’s insight and tomorrow’s foresight – gives us a unique perspective on our industry that is trusted by over 600 customers across six continents. With regional hubs in Europe, Asia and the USA we’re perfectly placed to keep fleets flying and get deals done. That’s the AerFin way. That’s the way ahead.

About the role

We are seeking an Office & Administration Assistant to ensure the smooth and efficient operation of our AerFin office in Newport. In this role, you will manage administrative tasks, oversee office supplies, coordinate office events, and support employees and visitors to maintain a productive and organised environment.

If you are highly organised, proactive, adept at multitasking, and passionate about delivering excellent service to support both employees and customers for seamless business operations, we’d like to hear from you.

Responsibilities

• Welcome customers and guests.
• Manage phone calls, emails, letters, and packages; direct information to relevant departments.
• Organise, prepare, and maintain meeting rooms, arrange catering, and maintain office facilities.
• Ensure high standards for office operations, report repairs, and manage relationships with landlords and service vendors.
• Maintain physical and digital filing systems.
• Manage office setup and coordinate with IT for new starters.
• Order and maintain office supplies and equipment.
• Handle invoices, expense reports, and other administrative documents.
• Facilitate cross-department communication and coordination.
• Assist with internal meetings and conferences.
• Act as a contact for visitors and employees.

Skills and Qualifications

• Relevant experience in an administrative or similar role.
• Strong verbal and written communication skills.
• Keen eye for precision and accuracy.
• Excellent problem-solving abilities with a bent for research and helping others.
• Outstanding customer service skills to enhance client satisfaction.
• Skilled in both digital and manual filing, managing business correspondence, and handling confidential information.
• Strong ability to plan, prioritise, and multitask effectively.
• Excellent interpersonal skills with adaptability to changing work demands.
• Competent in Microsoft Office and other office management tools.
• Willingness to adapt to business needs and priorities.

In return we offer

• Discretionary Bonus Scheme
• Volunteering Leave
• Life Assurance
• Pension Scheme
• Employee Assistance Program (EAP)
• Healthcare Scheme
• 27 days of annual with an option to buy or sell an additional 5 days per year
• Electric Vehicle Leasing Scheme
• Season Ticket Loan
• Social events and much more

We're actively reviewing applications and conducting interviews regularly. To ensure your consideration, please submit your application early. Please note, we reserve the right to close this vacancy once a suitable candidate is found, so don't delay in sending your CV today for immediate consideration.

AerFin is an equal opportunities employer, which cultivates opinion, listens to all views with respect, recognises people based on their merits without bias and embraces diversity.

(NB. we will not consider any CVs from agencies at this point, and will reach out to our PSL if required)