Office Assistant

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Job Overview

Superior Janitorial Services, Inc. is a leading provider of high-quality commercial janitorial services throughout Washington, D.C., Maryland, and Virginia. We are seeking a motivated, detail-oriented Office Assistant to join our growing team.

In this key role, you will help ensure the smooth day-to-day operation of our office by supporting administrative tasks, assisting with client communications, and coordinating with our field supervisors. The ideal candidate is organized, proactive, and enjoys working in a fast-paced environment while providing excellent customer service.

Key Responsibilities

• Respond to phone, email, and text inquiries regarding cleaning services, project requests, and general company information
• Manage calendars, schedule and dispatch jobs and services
• Maintain organized digital and physical records through data entry, filing, and document management using Google Workspace and Microsoft Office
• Perform administrative tasks including proofreading documents, managing correspondence, and preparing accounts receivable and expense reports
• Assist with basic bookkeeping functions using QuickBooks
• Provide professional customer service to clients, vendors, and employees by responding to questions and support requests
• Order and track office supplies, uniforms, and janitorial equipment for job sites
• Assist with employee onboarding processes and help prepare payroll and subcontractor payment documentation
• Collaborate with area supervisors to support projects and help prepare pricing proposals for prospective clients

Qualifications & Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Strong organizational and multitasking skills with the ability to prioritize in a fast-paced environment
• Experience with office administration tasks such as filing, data entry, and document preparation
• Familiarity with QuickBooks or other bookkeeping software is a plus
• Excellent written and verbal communication skills
• Strong attention to detail and time management skills
• Knowledge of professional phone and email etiquette
• Bilingual (English/Spanish) candidates are highly encouraged to apply to support our diverse workforce and client base
• Previous administrative or clerical experience preferred

Pay

$18–$21 per hour depending on experience

Join a growing company where your organizational skills help keep daily operations running smoothly.

Apply today!

Pay: $18.00 - $21.00 per hour

Experience:

• Clerical: 1 year (Preferred)

Language:

• Spanish (Required)

Shift availability:

• Day Shift (Required)
• Night Shift (Preferred)

Ability to Commute:

• Manassas, VA 20109 (Required)

Work Location: In person