Office Assistant

About ZymoChem

ZymoChem is breakthrough science for a fossil-free future. We accelerate the transition to a real-zero economy by developing bio-based materials for everyday products. Our platform is powered by proprietary carbon conserving (C2) microbes that convert renewable feedstocks into high-value materials while radically minimizing CO2 loss during the production phase.

ZymoChem recently closed a $21 million Series A round of fundraising to support the launch of our first high-performance material and to advance our first partnered product to commercial scale. In addition to this funding from premier domestic & international venture capital firms, we are also supported by existing revenues from commercial partnerships with world-leading companies and funding from multiple government awards, including a 2023 $4MM grant from the Department of Energy.

With a plan to double our team in 2024-25, we seek candidates who are motivated by science & innovation and have a passion to push the boundaries of materials performance. We are collaborative, multidisciplinary, and relentlessly committed to creating a chemicals, materials, and products industry in tune with the 21st century.

Our Mission: To catalyze a real-zero economy with drop-in, bio-based solutions.

Our Vision: To live in a world in which the goods we depend on every day are bio-manufactured from 100% renewable materials and designed for a sustainable economy - without compromise.

Our Values: Lead with Compassion, Aspire Collectively, Evolve Continuously, Innovate with Impact, Scale Sustainably

Position Summary

ZymoChem is seeking an Office Assistant to join our rapidly growing Operations team. This role offers a wide range of responsibilities, including managing and setting up office spaces, maintaining office inventory, coordinating events, supporting onboarding processes, and assisting with various Human Resources and Accounting projects. The ideal candidate is highly organized, eager to learn new skills and workflows, and has a keen eye for identifying and implementing process improvements. This role is a great opportunity for someone early in their career who is eager to gain hands-on experience and deepen their knowledge in office administration, HR, and accounting.

Responsibilities

• Maintain a well-organized, functional, and welcoming office environment, including managing office setup, replenishing supplies, and keeping snacks stocked.
• Organize, plan, and support all-hands meetings and corporate events.
• Assist Office Manager with accounts payable (AP), tracking, and follow-up.
• Greet candidates and other visitors as necessary.
• Perform regular audits, including I-9 files and other compliance documents.
• Track Certificates of Insurance (COI), Non-Disclosure Agreements (NDA), W-9, W-8 forms, computer inventory, and others.
• Responsible for completing the new hire onboarding tasks and ensuring all onboarding tasks are completed accurately and on time.
• Collaborate with Human Resources and Lab Operations to streamline workflows and drive continuous process improvements.
• Arrange travel accommodations for employees as needed.
• Assist Recruiter and Head of People with projects or tasks as needed.
• Other duties as assigned.

Qualifications

• Associates Degree in Business Administration, HR, Accounting, Economics, Marketing or related discipline preferred.
• Minimum 1 year of in-office experience is required, ideally in a fast-paced startup environment.
• Excellent customer service skills, effective with multitasking, and an adept ability to improvise work plans while maintaining efficiency
• Detail-oriented and proactive in addressing issues before they arise.
• Proficient in Microsoft Office Suite and Google Suite, and familiarity with Zoom and Slack and IT onboarding experience is a plus.
• Strong interpersonal and communication skills, with a friendly and professional demeanor.
• Ability to act proactively, independently, and with a high degree of adaptability
• Ability to safely move up to 15 lbs between locations
• Ability to follow safety protocols and procedures

Culture and Benefits

ZymoChem offers full-time employees a competitive base salary, a comprehensive benefits package, and a company culture that’s collaborative, multidisciplinary, and committed to a big vision for positively impacting the world. We seek candidates who are motivated by our mission and are equally passionate toward pushing the boundaries to build a sustainable future. Located in the vibrant East Bay area of San Francisco, our headquarters are housed at Gate 510, a state-of-the-facility with many in-house and nearby amenities.

Full-time opportunities at ZymoChem come with:

• Competitive hourly range of $26 to $34 depending on experience.
• Comprehensive benefits package includes company stock options, 401(k) retirement plan (includes a corporate match), medical, dental, and vision healthcare coverage, and life and long-term disability insurance.
• Additional benefits include FSA, commuter, and supplemental life insurance.
• Flexible time off policy with 18 days Paid Time Off (PTO) per year and 11 paid company holidays per year.

If this opportunity sounds exciting and aligns with your career aspirations, we want to hear from you! Please send your resume/CV and a cover letter through our website job posting.

Legal authorization to work in the United States is required. ZymoChem may agree to sponsor an individual for an employment visa immediately or in the future if there is a shortage of individuals with particular skills for this job. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.