Office Coordinator 100% (De)

About the Role

Our client, part of a prestigious global network, is known for delivering world-class auctions that captivate collectors from every corner of the globe. With a small yet highly professional team, they excel at creating exceptional experiences for their exclusive clientele.

They are seeking a senior-level Office & Client Relations Manager who will play a pivotal role in their operations, ensuring impeccable service and smooth event execution. This is an exciting opportunity for a seasoned professional who thrives in a fast-paced, detail-driven environment and enjoys building lasting client relationships.

Your Responsibilities

Client Engagement

• Serve as the primary liaison for distinguished clients, providing a seamless and personalized experience.
• Manage client communications with professionalism, ensuring timely and thoughtful responses.
• Oversee relationships with high-profile clients, strengthening partnerships with grace and precision.

Event Management & Operations

• Lead the organization and execution of prestigious auction events, ensuring smooth logistics and attention to detail.
• Recruit, train, and coordinate temporary staff for event support.
• Manage pre- and post-event processes, including invoicing, payments, consignor statements, and export coordination.
• Availability for occasional travel to support events or key client engagements when required.
• Collaborate closely with the accounting team to handle financial reporting and operations.

Office Management

• Ensure efficient office operations, including supply management, filing, archiving, and handling mail and dispatches.
• Proactively maintain and improve organizational processes to support a high-functioning team.

Your Profile

• Near-native proficiency in German and fluent English are mandatory.
• Demonstrated experience handling high-profile clients with tact, discretion, and professionalism.
• Comfortable with a 100% on-site role and a dynamic, team-oriented environment.
• Solid professional background, ideally in luxury, finance, or exclusive client-facing industries, with a senior-level understanding of operations and client relations.
• Exceptionally organized, detail-oriented, and capable of managing complex tasks under pressure. Strong ICT and MS Office proficiency.
• A proactive and independent thinker with excellent communication skills and a natural ability to build relationships.

Be part of a globally renowned company that combines tradition with a modern and dynamic approach. Work alongside a passionate team dedicated to excellence and innovation. This role offers an opportunity to make a meaningful impact while growing within an inspiring environment.

If this sounds like your next career adventure, we’d love to hear from you! Please send us a one-page cover letter (in English) telling us why you’re the perfect fit, along with your CV.