Office Coordinator & Personal Assistant

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Description:
About Orikan

Orikan is a world-class provider of a complete range of parking technology solutions that support real communities. From meters, maintenance and sensors to infringement management, digital permits, smart payment applications, compliance and analytics: we provide a one-of-a-kind, industry-leading suite of services and solutions.

About the Role

This dual role is pivotal in the coordination of office operations and providing support to the CEO, whilst working closely with the marketing team. The ideal candidate will be proactive, highly organised, and possess strong team engagement.

Key Responsibilities:
Coordinate office operations including supply management, facility maintenance, and liaising with vendors for services.
Provide administrative support to the marketing team in across company events and conferences, internal communication, content creation and website updates
Provide administrative support to the CEO, including managing calendars, scheduling meetings, and organising travel arrangements
Be a primary point of contact for internal/external stakeholders, fostering effective communication and relationships
Maintain office supplies, facilities, and vendor relationships.
Maintain confidentiality regarding sensitive information related to business strategies and personnel matters

Prepare and coordinate meetings, agendas, and briefing materials
Provide administrative assistance, including drafting reports and presentations

What we are looking for:
Proven experience as a Personal Assistant & Office Coordinator
Experience in coordinating office operations and managing schedules
Exceptional organisational and time-management
Strong interpersonal, written and verbal communication skills
Proficiency in Microsoft Office and business management tools
A proactive mindset with problem-solving capabilities
Ability to multitask and prioritise workload effectively
Familiarity with office management procedures and basic accounting principles
Discretion and confidentiality in handling sensitive information
Experience with travel arrangements and itinerary planning for executives
Keen understanding of business etiquette and corporate dynamics
Prior experience in a fast-paced environment or start-up is preferred

What's in it for you

Central CBD based at South Wharf
Values-led culture; supportive and collaborative team environment
Discounted parking at DFO South Wharf
Flexible work arrangements

Why Join Orikan?

Work alongside a dynamic leadership team
Be part of a company that values innovation and collaboration
Competitive salary
Modern office space in South Wharf with great accessibility