Office Experience Assistant / Receptionist

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We are seeking an Office Experience Assistant / Receptionist to join our onsite team supporting our office in Dublin. This dual role combines front-of-house reception and office operations support, ensuring a professional, welcoming, and efficient work environment for all staff and visitors.

The ideal candidate will be organised, proactive, and customer-focused, with a strong attention to detail and the ability to multitask in a fast-paced corporate setting.

Key Responsibilities

Reception & Front-of-House

• Greet visitors and employees in a courteous, professional manner.
• Liaise with the building’s ground-floor reception to manage visitor access.
• Assign and maintain security access cards for staff, visitors, and vendors.
• Handle incoming and outgoing post and couriers (national and international).
• Manage meeting room bookings, catering, and parking arrangements.
• Order and prepare refreshments for internal and client meetings.
• Maintain reception documentation (staff lunch list, access card records, fire drill lists).
• Support company events and conference logistics when required.

Office & Facilities Support

• Ensure all office areas, meeting rooms, and kitchens are tidy, stocked, and well presented.
• Report maintenance or cleaning issues promptly to the Office Manager.
• Support with new joiner/leaver desk set-ups and general office organisation.
• Monitor and restock stationery and office supplies.
• Assist with furniture and asset stocktakes as required.
• Act as a Fire Warden once trained.

Kitchen & Canteen

• Manage daily orders and deliveries (fruit, milk, snacks, drinks).
• Refill coffee machines and prepare kitchen areas for breakfast and lunch.
• Maintain cleanliness and hygiene: load/unload dishwasher, sanitise equipment, clear tables.
• Conduct weekly cleaning of fridges, water bottles, and ice machine.
• Track and order consumables, cleaning products, and kitchen sundries.
• Support sustainability and waste management initiatives.

Meeting Rooms & Showers

• Clean and reset meeting rooms after use; refresh water supplies daily.
• Maintain shower facilities (cleaning, replenishing towels and toiletries).
• Ensure all touchpoints, glass, and surfaces are cleaned regularly.

Key Skills & Attributes

• Excellent communication and interpersonal skills.
• Strong organisational and multitasking abilities.
• Professional appearance and customer service orientation.
• High attention to detail and initiative.
• Comfortable using MS Office (Outlook, Excel, Teams) and basic administrative tools.
• Ability to work independently and as part of a team.

Requirements

• Previous experience in reception, office administration, or facilities support preferred.
• Strong English communication skills (verbal and written).
• Positive attitude, reliability, and flexibility to assist with ad hoc tasks.
• Eligible to work full time in Ireland.

Job Types: Full-time, Permanent

Pay: €15.50-€16.50 per hour

Expected hours: 40 per week

Work Location: In person